Space for pervasive banner when authenticated
Re-sort lists in QuickBooks Desktop
Find out how re-sorting helps you with your lists in QuickBooks Desktop.
If you notice any odd behavior in your primary names list, Item list, or Chart of Accounts, re-sorting will help you fix them. It makes your lists go back to its default order. So if you have manually changed the order of your list, re-sorting will undo these changes.
Note: If you’re in multi-user mode, make sure to switch to single-user mode before you start re-sorting.
Re-sort primary name list in QuickBooks for Windows
This is the list of your customers’ jobs, vendors, employees, and other names. You can re-sort them in different ways. Here’s how.
From the Banking menu
From the Banking menu, select Write Checks.
Select the Pay to the order of field, then press Ctrl+L on your keyboard.
Select the Include Inactive checkbox. If it's grayed out, there are no inactive names.
Select the Name ▼ dropdown, then select Re-sort List.
Select OK.
Close and reopen your company file.
From the Find window
You can use this if you don’t have banking permission.
From the Edit menu, select Find.
Select the Advanced tab.
From the Filter list, select Name.
Select the Name ▼ dropdown, then press Ctrl+L on your keyboard.
Select the Include Inactive checkbox. If it's grayed out, there are no inactive names.
Select the Name ▼ dropdown, then select Re-sort List.
Select OK.
Close and reopen your company file.
From the General Journal Entry window
From the Company menu, select Make General Journal Entries.
Select the Name column, then press Ctrl+L on your keyboard.
Select the Include Inactive checkbox. If it's grayed out, there are no inactive names.
Select the Name ▼ dropdown, then select Re-sort List.
Select OK.
Close and reopen your company file.
Re-sort lists in QuickBooks for Windows
From the Lists menu, select the list you need to re-sort.
Select the Include Inactive checkbox. If it's grayed out, there are no inactive names.
Go to the View menu, then select Re-sort Lists.
Select OK.
Close and reopen your company file.
If you saved your Item List or Chart of Accounts numerically, QuickBooks re-sorts them based on their first three digits.
To make sure to sort them in order, you can add 1 to 3-digit number prefixed to each item or account number.
Re-sort lists in QuickBooks for Mac
You can also re-sort your lists if you’re using QuickBooks Desktop for Mac. Here's how you do it.
Re-sort your customer list
Go to the Customer Center.
Select Edit at the top left of QuickBooks.
Select Re-sort List.
Select OK.
Re-sort your primary names list
From the Banking menu, select Write Checks.
Place the pointer in the Pay to the Order Of field.
On your keyboard, press cmd ⌘+L key.
Select the All Names checkbox.
Select Edit at the top left of QuickBooks.
Select Re-sort List.
Select OK.
Re-sort chart of accounts, items, or classes list
From the Lists menu, select either Chart of Accounts, Items, or Classes.
Select the All Names checkbox.
Select Edit at the top left of QuickBooks.
Select Re-sort List.
Select OK.
Sign in now for personalized help
See articles customized for your product and join our large community of QuickBooks users.
Call Sales: 1-800-365-9606
