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Set up New Hampshire Voluntary Paid Family Medical Leave (PMFL)

SOLVED•by QuickBooks•Updated December 06, 2022

Learn how to set up QuickBooks Payroll to track paid family and medical leave in New Hampshire.

New Hampshire has implemented a voluntary paid family medical leave program, called Paid Family and Medical Leave (NH PFML). The program gives employees paid time off to care for themselves, ill family members, or a new child. 

Unlike traditional state-mandated PFML plans, NH PFML is voluntary for both you and your employees.  It goes into effect January 1, 2023.  
Find out more about NH PFML.

How the NH PFML program works

  • This program is optional for both you and your employees.
  • Starting December 1, 2022, you can get PFML insurance from MetLife.
  • You can get a Business Enterprise Tax (BET) credit equal to 50% of the NH PFML insurance premium you pay (doesn’t cover employee contributions). 
    • Complete and send form DP-160 to the NH Department of Revenue Administration to claim the BET credit.
    • If you purchase other PFML insurance plans, you don’t qualify for the BET credit. 
  • If you don’t provide coverage, your employees can purchase a NJ PFML individual insurance plan through MetLife during open enrollment, January 1, 2023 through March 2,2023. 
  • If you have less than 50 employees, you can (but aren’t required to) collect premium payments through payroll deductions. Otherwise, your employees need to make  the payments. 
  • If you have 50 or more employees, you’re required to collect your employee premium payments through payroll deductions. If you pay 100% of their premium, you don’t have to take payroll deductions. 
  • You’ll need to pay and report the premiums yourself. 

Add NH PMFL to your employees

Select your product below.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

We’ll have the steps for you soon.  Check back in early 2023.

Step 1: Set up an employee deduction item

  1. Go to Lists, then select Payroll Item List.
  2. Select Payroll Item, then select New Payroll Item.
  3. Select Custom Setup, then select Next.
  4. Select Deduction, then select Next.
  5. Name the item (NH PFML - EE Deduction), then select Next
  6. Select or fill in the information for the MetLife provider, then select Next.
  7. Select None as the tax tracking type, then select Next twice.
  8. Select Neither, then select Next.
  9. Select Net Pay, then select Next.
  10. Select Finish.

Step 2: Set up a company contribution item, if needed

  1. Go to Lists, then select Payroll Item List.
  2. Select Payroll Item, then select New Payroll Item.
  3. Select Custom Setup, then select Next.
  4. Select Company Contribution, then select Next.
  5. Name the item (NH PFML - EE Deduction), then select Next
  6. Select or fill in the information for the MetLife provider, then select Next.
  7. Select None as the tax tracking type, then select Next twice.
  8. Select Neither, then select Next.
  9. Select Finish.

Step 3: Add the items to your employees

  1. Go to Employees, then select Employee Center.
  2. Double-click your first employee. 
  3. Select Payroll Info. 
  4. From the Additions, Deductions, and Company Contributions box add the applicable items.
  5. Enter the dollar amount to be deducted for the employee portion and the company contribution (if applicable). If there’s a limit, enter it.  The limit will reset each year.
  6. Select OK.
  7. Repeat steps 2 - 6 for each employee. 

Get a report for NH PFML 

If you use QuickBooks Online Payroll, you can run a Payroll Tax Liability report to see your NH PFML amounts.  See Run payroll reports in QuickBooks Online.

If you use QuickBooks Desktop Payroll, you can run a Payroll Liability Balances report to see your NH PFML amounts.  See Run payroll liability balances report.

Frequently asked questions

Who counts as an employee?

  • All employees, no matter where that employee works, are used to determine the employer’s account 
  • Only employees with a work location in New Hampshire will qualify for the program

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