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Manage your QuickBooks Money account
Learn how to manage your QuickBooks Money account.
Get more done with QuickBooks Money. You can update your info, switch bank accounts and more at quickbooks.intuit.com.
Update your profile info
When you update your business name, email, phone number, or address in QuickBooks, your profile updates across all your banking and security settings automatically.
Sign in to your account at quickbooks.intuit.com.
Go to the Gear⚙️icon and select Account and settings.
Select the Payments tab.
Find the profile section and select Edit merchant details.
Complete the verification prompts to securely apply and save your changes.
Update your payee bank account
Use this specific procedure if you receive your business payments through QuickBooks Bill Pay from your clients into a QuickBooks Money B2B (Business to Business) profile and need to change your destination bank account.
Sign in to your account at quickbooks.intuit.com.
Go to the Gear⚙️icon and select Account and settings.
Select the Payments tab.
Find the profile section and select Edit merchant details.
Locate the Bank accounts sub-section and select Update bank accounts.
Set your account Usage type to Deposits.
Manually type in the new bank's Routing number and Account number (do not use autofill or copy-paste).
Select Save.
Note: If your bank choice triggers a micro-deposit check, monitor your bank portal and enter the exact verification amounts once they post to your new account.
For B2B accounts
MSC Separation: QuickBooks Money B2B accounts operate outside the standard Merchant Service Center (MSC). Deposit details and account adjustments must be handled directly through your QuickBooks interface, not the legacy MSC portal.
In-Flight Transfers: Payments already marked as "Processing" or "In Transit" are locked into the previous bank account routing matrix. Your updated routing information applies specifically to future payment distributions.
Understand your deposit speeds
How quickly funds reach your available balance depends on transaction types and account age.
New Account Thresholds: If you are a new user processing your first sets of transactions, your initial deposits undergo extended security verification and clear within 5 business days.
Standard Web Deposits: Once your identity profile is fully verified, standard clearing timelines drop significantly.
ACH Optimization: Eligible bank transfers qualify for same-day processing.
Understand banking and envelopes
QuickBooks Money users have access to a QuickBooks Checking business bank account.
Envelopes: You can set aside funds for specific goals (like taxes or payroll).
Technical Requirement: Funds inside an envelope cannot be spent directly by your debit card. To use this money, you must move it back to your main balance.
Transfer Speed: Moving money from an envelope to your main balance is immediate.
Replace debit cards
When you order a replacement, your original card is immediately deactivated.
Shipping: Physical cards arrive in 7–10 business days.
Virtual Card: You can view your virtual card details in the web interface to make online purchases while waiting for your physical card.
Activation: Only the newest card can be activated.
Deposit cash
You can deposit cash at participating Walgreens, CVS, and Rite Aid locations.
Fees: Retailers may charge a fee of up to $5.95. This is a third-party fee and will not appear on your QuickBooks statement.
ATMs: Cash deposits are not supported at ATMs.
Login and security
If you can’t access the phone number associated with your login verification codes, you can recover your Intuit account.
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