Connect and manage Wix transactions in QuickBooks Online

Improve bookkeeping accuracy with the Wix Connector by Intuit, which syncs data directly into QuickBooks. Edit, categorize, and match Wix orders, payments, customers, and products.

If you need help with orders, you can partner with QuickBooks Live Experts. Find out more about QuickBooks Live Bookkeeping.

Data synced from Wix

Wix Connector syncs most order details to QuickBooks. The app imports net amount, fees, taxes, discounts, products/services, and customers.

View status or orders/items

Wix orders will be automatically added to the books. You can view the status of the transactions and items being imported in the App transactions page. (Take me there). 

There are several tabs in the App transactions page:

• Imported includes all orders and items successfully imported from Wix.
• Processing includes all orders and items in progress and not yet imported, or ran into some issues.
• Excluded includes all orders and items manually excluded from being imported.

Once an order is created in Wix, it appears in the Imported tab of the App transactions screen, usually within 4 hours.

How to connect

You need an active Wix account to use the Wix Connector by Intuit. If you haven't already, create a Wix account first. Then you’re ready to get started!

1. Sign in to your QuickBooks Online account.
2. Select Apps, then Find apps.
3. In the search bar, enter “Wix Connector by Intuit”, then select it when you find it.
4. Select Get app now.
5. Follow the on-screen instructions. Enter your Wix account email address and password, then select Log in.
6. To authorize Wix to send your orders to QuickBooks, select Allow.
7. Complete the app settings. You can change these settings later by selecting Settings from options in the Wix tile. 
8. Select the date you want Wix to start importing orders, then select Done.
   Note: You can import up to 1 year worth of historical orders.
9. Once the connection is complete, select Go to App Transactions.

Tips and terminology for your app settings:

• Retrieve settings specifies which order, payment, and fulfillment  statuses should be retrieved.
• Sales settings tell QuickBooks how to create sales.
  • Create Sales in QuickBooks as specifies whether to create an order from Wix as an Invoice or a Sales receipt. If you select Sales receipt, orders won’t get imported into QuickBooks until fully paid.
  • Automatic Invoice Numbers lets QuickBooks generate an invoice number for each sale.
  • Shipping charges represent which item to use for shipping charges. This is only required if the Shipping option isn't enabled in the company settings.
  • Discounts applied represent which item to use for discounts. This is only required if the Discount option isn't enabled in the company settings.
• Item settings tell QuickBooks how to create items.
  • Create items as specifies whether to create items as non-inventory or inventory items. Select Inventoried Items if you would like to track inventory in QuickBooks.
  • Match items by specifies whether to match Wix product SKU by the QuickBooks SKU or Name field. If the imported product matches the QuickBooks item, the app won’t create a new item.
  • Use Income Account specifies which account to use for all items.
• Tax settings specify which Wix tax rates map to which QuickBooks tax rates. This is only applicable if you have taxes set up in QuickBooks.
• Payment settings configure which QuickBooks accounts get used for Wix payments and fees.

You’re ready to go! The Wix App and your orders are available in App transactions (Take me there).