Learn how to run, print, and customize payroll reports in QuickBooks Online Payroll and QuickBooks Desktop Payroll.
Do you want to get a closer look at your business' finances? There are several payroll reports you can use to view useful info about your business and employees. We'll tell you about these reports and how to access them.
List of payroll reports
Check out the list of reports available in your payroll product.
QuickBooks Online Payroll | QuickBooks Desktop Payroll |
Contractor Payments | Payroll Summary |
Employee Details | Payroll Item Detail |
Employee Directory | Payroll Detail Review |
Multiple Worksites | Payroll Transactions by Employee |
Paycheck History | Payroll Transaction Detail |
Payroll Billing Summary | Payroll Liability Balances |
Payroll Deductions/Contributions | Payroll Item Listing |
Payroll Details | Employee Earnings Summary |
Payroll Summary by Employee | Employee State Taxes Detail |
Payroll Summary | Employee Pay Adjustments History |
Payroll Tax liability | State Entitlement Report |
Payroll Tax and Wage Summary | Employee Contact List |
Recent/Edited Time Activities | Employee Withholding |
Retirement Plans | Paid Time Off List |
State Mandated Retirement Plans | New Hire List |
Time Activities by Employee Detail | Terminated Employees List |
Total Pay | Emergency Contact List |
Total Payroll Cost | Employee Withholding |
Vacation and Sick Leave | Workers Comp Summary |
Workers' Compensation | Workers Comp by Code and Employee |
| Workers Comp by Job Summary |
| Workers Comp Detail |
| Workers Comp Listing |
Access payroll reports
You can find reports about employee info, wages, taxes, deductions, and many more payroll reports in your QuickBooks Payroll. You can also create a payroll summary report in QuickBooks.
QuickBooks Online Payroll
- Go to Reports, then Standard.
- Scroll down to the Payroll section or Find report by name from the search field.
- Find and select the report you want to view.
- Filter your report by date range, then select Apply.
QuickBooks Desktop Payroll
Follow the steps to access payroll reports. You can also export reports to Excel if needed.
- Go to Reports, then Employees & Payroll.
- Select the report you want to view.
- If applicable, you may Customize Report.
For Worker’s Compensation, sick, vacation, or time off reports, follow the steps below:
Workers’ Compensation report
Here’s how you can pull up reports for your Workers' Comp info, so you can prepare forms for state agencies or insurance companies.
- Go to Reports, then Employees & Payroll.
- Select the report you want to view:
- Workers Comp Summary
- Workers Comp by Code and Employee
- Workers Comp Detail
- Workers Comp Listing
- Set the date range to get the info you need.
Sick, vacation, or time off report
Here’s how you can access and customize your employee’s sick and vacation balances or time off reports.
- Go to Reports, then Employees & Payroll.
- Select Employee Contact List or Time off List.
- Select Customize Report.
- Go to Display tab, then select the following info for Columns:
- Sick limit
- Sick available
- Sick used
- Vacation limit
- Vacation available
- Vacation used
- Select OK.
Choose a Date Range if you want to run a report for a specific period.
Additional features
Mark as Favorite
You can mark reports as your favorites. With this, you can easily access these reports in the Favorites section.
QuickBooks Online Payroll
- Go to Reports, then Standard.
- Scroll down to the Payroll section.
- Next to the report name, select Favorites ⭐.
QuickBooks Desktop Payroll
- Go to Reports, then Report Center.
- Select Employees & Payroll.
- Hover over the report and select Fave (heart icon). You’ll see the report in the Favorites tab.
Print reports
QuickBooks Online Payroll
- Access the payroll report you want to print.
- Select Share ▼.
- Choose how you want to print your report:
- Export To Excel: If you want to print your report in an excel file, select this option. An excel file gets downloaded, open and print the report.
- Printer Friendly: If you want to print your report exactly how it looks in your payroll account, select this option, then Print.
QuickBooks Desktop Payroll
- Go to Reports, then Employees & Payroll.
- Select the report you want to print.
- Customize the report as needed.
- In the Print ▼dropdown, select Report then Print
Memorize a report (QuickBooks Desktop Payroll only)
- Go to Reports, then Employees & Payroll.
- Select the report you want to view.
- Customize the report as needed, then select Memorize.
- In the Memorize Report window, enter a title for the report.
- Select Save in Memorized Report Group and the group from the ▼dropdown list if you want to assign the report to a Memorized Report Group.
- You must already have the group set up on your Memorized Report List. You can't create a new group here.
- Select OK.