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QuickBooks Workforce: Uploading historical paychecks

SOLVEDby QuickBooksQuickBooks Desktop Payroll28Updated April 28, 2021

If you are an employer or payroll administrator and have signed up for QuickBooks Workforce, you can upload historical paychecks for employees to view.

  1. Send a zero payroll by sending 0 paychecks for $0.00 in the Items to Send section or send your payroll to Intuit. Do not upload historical paycheck if you have a pending payroll to prevent errors.
  2. Open your QuickBooks company file and go to File > Print Forms > Print Pay stubs.
  3. In the Select Pay Stubs window, check and, if necessary, change the date range in the Checks Dated fields to include pay stubs that you'd like to send to QuickBooks Workforce.
    Note: Intuit recommends selecting only current calendar year paychecks and uploading in batches of 100-200 paychecks at a time to prevent errors.
  4. Click Send Online.
  5. The Send/Receive Data window will open.  Click Send All and type your payroll PIN.

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