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Learn about stock levels in QuickBooks Commerce

SOLVEDby QuickBooks1Updated 2 weeks ago

Find out the different stock levels in QuickBooks Commerce.

QuickBooks Commerce is no longer available for purchase as a stand-alone product.
The features referred to in this article are only relevant for customers who still have QuickBooks Commerce bundled with their QuickBooks Online subscription.
If you want to learn more about e-commerce accounting features that are part of QuickBooks Online, check out Accounting for e-commerce FAQ.

Once you create products/variants, you can manage their stock levels. Find out what the different stock levels are to accurately manage your inventory, and avoid over and understocking of products.

Understand stock levels

  • Stock on hand. The actual stock levels you have in your warehouse, regardless of whether committed to a sales order or not.
  • Committed stock. The amount of stock assigned to an active or finalized sales order but not yet fulfilled. 
  • Available stock. The uncommitted stock you have on hand or the items that aren't committed into a sales order. 
  • Note: The stock level pushed to your sales channel is the available stock from the assigned location.
  • Incoming Stock. The stock from incoming purchase orders that you’re set to receive.

Track your stock levels

Here are two ways to track your stock levels.

In the Activity tab, you can see a detailed view of your variant’s ongoing stock movements, incoming, and committed stock.

  1. Go to Inventory.
  2. Select the product, then the variant you want to check.
  3. Select the Activity tab.
  4. From the Showing ▼ dropdown menu, select the stock activity you want to see.
  5. From the In ▼ dropdown menu, select a stock location.

You can see an overview of each stock level for all products through the following reports.

  • Inventory details report. It shows the current stock on hand, the amount of stock committed to sales orders, and the stock available for sale.
  • Stock by location. It shows stock levels from different storage locations.
  • Incoming stock report. It shows what you’re set to receive from your active purchase orders.

Now that you understand the different stock levels, here’s how to update them to manage your inventory accurately.

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