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Batch delete or void transactions in QuickBooks Desktop Accountant

by Intuit Updated 1 week ago

Learn how to batch delete or void transactions in QuickBooks Desktop Accountant.

Use the Batch Delete/Void Transactions utility (BDT) to quickly delete or void multiple transactions at once. This helps you save time so you can focus more on your business.


  • This feature is only available in QuickBooks Desktop Accountant 2018, Enterprise, Enterprise Accountant 18.0, and later versions.
  • You need to sign in as an admin or external accountant user.
  • The Batch Delete/Void Transactions tool doesn't support multi-currency.

Batch delete or void transactions

Note: You can’t batch delete the following transactions (you can still delete them individually):

  • Invoices with reimbursed expenses, times, mileage, or items
  • Invoices with billable time and costs
  • Paychecks
  • Payroll liability checks
  • Sales tax payments
  • Online bill payments
  • Any transaction in a closed period
  • Credit card transactions

To delete them individually, open the transaction, select Edit, then Delete.

  1. Go to the File menu, then select Switch to Single-user mode. If you see Switch to Multi-user mode, don’t select it.
  2. Go to the Accountant menu, then select Batch Delete/Void Transactions….
  3. Find and select the checkboxes next to the transactions you want to delete or void.
  4. Select Review & Delete if you want to delete the transactions. If you want to void them, select Review & Void.
  5. Select Back Up & Delete or Back Up & Void. You may also skip the backup and select Delete only or Void only from the dropdowns.User-added image
  6. Select Yes to confirm you want to delete or void the transactions.

Select View Deleted/Voided Transaction Report to print a copy after you delete or void the transactions.

You may batch delete or void transactions by transaction type when you select an option from the TRANSACTION TYPE ▼ dropdown.

Note: The Bills option includes the following transactions:

  • Bill payment checks
  • Bill refunds
  • Bill credits
  • Refund checks
  • Finance charges

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You may show linked or voided transactions when you select the checkboxes next to Show linked transactions or Show voided transactions.


  • Select the checkbox next to Show linked transactions to show transactions that are linked to a selected transaction. You’ll see the linked transactions in the LINKED TRNS column.
  • Select the checkbox next to Show voided transactions to show transactions marked as voided. You’ll see them in the Available Transactions list.

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You may use the SHOW TRANSACTIONS BY ▼ dropdown to filter transactions based on the following:

  • Entered date
  • Last modified date
  • Transaction date

You may also use the ALL ▼ dropdown and FROM and TO fields to refine your search.

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You may sort the columns in the Available Transactions list for easier viewing:

  • Select and drag them depending on how you want them to appear in the list.
  • You may also select any header to sort the list alphabetically, by date, or by numbers.
QuickBooks Desktop AccountantQuickBooks Desktop Accountant PlusQuickBooks Enterprise AccountantQuickBooks Enterprise Accountant

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