QuickBooks HelpQuickBooksHelpIntuit

Record third-party sales and fees in QuickBooks Online

by Intuit Updated 4 weeks ago

Learn how to record third-party sales and fees for your online sales channels connected with QuickBooks Online.

QuickBooks Online automatically brings in your sales and fees processed by your sales channel. If you use a third-party for payments, like PayPal or Stripe, you'll need to manually record your sales and fees. For example, if you connect QuickBooks with an e-commerce sales channel, like Shopify, and sell your products on Shopify using another third-party payment processor, the payouts for those sales won't import to QuickBooks.

Note: If you use the Connect to PayPal app, here's how to automatically bring in your transactions.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view Open this link in a new window.

Step 1: Create a sales receipt

You’ll need to create a sales receipt to record your third-party sales and tax.

  1. Sign in to your QuickBooks Online account.
  2. Select + New, then select Sales receipt.
  3. Select the payment processor from the Customer dropdown.
    Note: If you haven't set them up in QuickBooks, select + Add new.
  4. Enter the sales info.
  5. Select the Deposit to dropdown and choose the account you use to record sales. 
  6. In the Product/Service column, choose what you sold and enter the amount minus fees.
  7. Select Save and close.

Step 2: Create an expense

You’ll need to create an expense to record the fees you paid for the sale.

  1. Select + New, then select Expense.
  2. Select the payment processor from the Payee dropdown.
    Note: If you haven't set them up in QuickBooks, select + Add new.
  3. In the Category column, choose the expense account to record the fee and enter the amount.
  4. Select Save and close.

Step 3: Match your sales with your deposits

Now, you can match sales to your deposits.

QuickBooks Online AdvancedQuickBooks Online EssentialsQuickBooks Online PlusQuickBooks Online Simple Start

Sign in now for personalized help

See articles customized for your product and join our large community of QuickBooks users.

More like this