Record third-party sales and fees

Learn how to record third-party sales and fees for your online sales channels connected with QuickBooks Online.

QuickBooks Online automatically brings in your sales and fees processed by your sales channel. If you use a third party for payments, like Affirm or Authorize.net, you’ll need to manually record your fees and deposits. QuickBooks will only record the sales amount if you connect it with an e-commerce sales channel, and sell using another third-party payment processor. You’ll need to manually record the final payout deposit and fees.

Note: If you use the Connect to PayPal app, here's how to automatically bring in your transactions.

Check out QuickBooks Payments rates and apply. Then, you can automatically process payments, deposit funds and record transactions in your books.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view .

Step 1: Create a sales receipt

Create a sales receipt to record your third-party sales and tax.

1. Sign in to your QuickBooks Online account.
2. Select + New, then select Sales receipt.
3. Select the payment processor from the Customer ▼ dropdown.
   Note: If you haven't set them up in QuickBooks, select + Add new.
4. Enter the sales info.
5. Select the Deposit to ▼ dropdown and select the account you use to record sales.
6. In the Product/Service column, choose what you sold and enter the amount minus fees.
7. Select Save and close.

Step 2: Create an expense

Create an expense to record the fees you paid for the sale.

1. Select + New, then select Expense.
2. Select the payment processor from the Payee ▼ dropdown.
   Note: If you haven't set them up in QuickBooks, select + Add new.
3. In the Category column, choose the expense account to record the fee and enter the amount.
4. Select Save and close.

Step 3: Match your sales with your deposits

Now, you can match sales to your deposits.