Record third-party sales and fees in QuickBooks Online

Learn how to record third-party sales and fees for your online sales channels connected with QuickBooks Online.

QuickBooks Online automatically brings in your sales and fees processed by your sales channel. If you use a third-party for payments, like PayPal or Stripe, you'll need to manually record your sales and fees. For example, if you connect QuickBooks with an e-commerce sales channel, like Shopify, and sell your products on Shopify using another third-party payment processor, the payouts for those sales won't import to QuickBooks.

Note: If you use the Connect to PayPal app, here's how to automatically bring in your transactions.

Step 1: Create a sales receipt

You’ll need to create a sales receipt to record your third-party sales and tax.

1. Sign in to your QuickBooks Online account.
2. Select + New, then select Sales receipt.
3. Select the payment processor from the Customer dropdown.
   Note: If you haven't set them up in QuickBooks, select + Add new.
4. Enter the sales info.
5. Select the Deposit to dropdown and choose the account you use to record sales. 
6. In the Product/Service column, choose what you sold and enter the amount minus fees.
7. Select Save and close.

Step 2: Create an expense

You’ll need to create an expense to record the fees you paid for the sale.

1. Select + New, then select Expense.
2. Select the payment processor from the Payee dropdown.
   Note: If you haven't set them up in QuickBooks, select + Add new.
3. In the Category column, choose the expense account to record the fee and enter the amount.
4. Select Save and close.

Step 3: Match your sales with your deposits

Now, you can match sales to your deposits.