Record third-party sales and fees

by Intuit •

401 •

Updated 8/3/2026 02:44

Learn how to record third-party sales and fees for your online sales channels connected with QuickBooks Online.

QuickBooks Online automatically brings in your sales and fees processed by your sales channel. If you use a third party for payments, like Affirm or Authorize.net, you’ll need to manually record your fees and deposits. QuickBooks will only record the sales amount if you connect it with an e-commerce sales channel, and sell using another third-party payment processor. You’ll need to manually record the final payout deposit and fees.

Note: If you use the Connect to PayPal app, here's how to automatically bring in your transactions.

An icon showing cash and a payment card Check out QuickBooks Payments rates and apply. Then, you can automatically process payments, deposit funds and record transactions in your books.

Step 1: Create a sales receipt

Create a sales receipt to record your third-party sales and tax.

Select + Create., then select Sales receipt.
Select the payment processor from the Customer ▼ dropdown.
Note: If you haven't set them up in QuickBooks, select + Add new.
Enter the sales info.
Select the Deposit to ▼ dropdown and select the account you use to record sales.
In the Product/Service column, choose what you sold and enter the amount minus fees.
Select Save and close.

Step 2: Create an expense

Create an expense to record the fees you paid for the sale.

Select + Create., then select Expense.
Select the payment processor from the Payee ▼ dropdown.
Note: If you haven't set them up in QuickBooks, select + Add new.
In the Category column, choose the expense account to record the fee and enter the amount.
Select Save and close.

Step 3: Match your sales with your deposits

Now, you can match sales to your deposits.

Record refunds

If you have refunds from a third-party, see how to record refunds for goods and services that didn’t satisfy the customer.

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