Find out how to handle when your employee loses their paper paycheck, or if it’s stale-dated and the bank won’t cash it.
If your employee lost their paycheck, or the paycheck is more than 180 days (6 months) old, and the bank won’t cash it, you can reissue a new one through QuickBooks Online Payroll or QuickBooks Desktop Payroll.
Depending on the situation, you may be able to reprint the original paycheck to give to your employee. Or follow a 3-step process to replace the check.
My employee lost their paycheck
- Contact your bank and request a stop payment on the lost check.
- You can reprint the original paycheck if you don’t want to account for the missing check number in your bookkeeping. If you do this, don’t void the paycheck.
If you want to account for the missing check number, see the instructions below.
The paycheck is expired, or I need to account for the missing check number
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Step 1: Edit the original paycheck number
You’ll need the original check number, amount, and date to complete the rest of the steps. You’ll then edit the check number.