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Set up local taxes in QuickBooks Online Payroll

by Intuit Updated 2 weeks ago

Learn how to set up local tax withholding for your company and employees.

Local taxes are payroll taxes employees and/or employers must pay in several states. These are in addition to the required State Withholding tax. They can be city, county, municipality, or school district taxes. 

Step 1: Determine which local taxes you need to set up

To make sure you get the most accurate local tax jurisdictions, get the physical address for your employees’ home and work locations. If you aren’t sure what city, municipal, or school district taxes your employee should pay:

  • Contact your local tax agency
  • Use the local tax resources below 
All states with local taxes:
Use the USPS Address and ZIP code locator to determine the best city/ZIP code combo. We recommend Cities by ZIP code.
IndianaIndiana requires local taxes based on where the employee lived and worked on January 1 of the current year.  

Employees should complete Form WH-4.
MarylandMaryland local taxes are included when you set up State Withholding, so there’s nothing extra you need to do.
OhioOhio local tax finder. Use the ZIP code link and enter the 4-digit ZIP code extension for employee’s residence and work locations to find the specific applicable local taxes.  
If you don’t know the 4-digit extension, use the USPS Address and ZIP code locator.  

Note: School district taxes with 0.00% rate will not appear on the employee local tax setup.
OregonEugene Community Safety Tax
Lane Transit District (LTD) tax
Multnomah Preschool For All
Portland Metro Supportive Housing Services
TriMet transit tax
PennsylvaniaLocal Income Tax requirements for employers and link to employee residency certification form
Find your PSD Code by address
Set up PA Local Services Tax (LST)

To set up your employee’s local tax:

  1. Go to Payroll, then Employees.
  2. Select your employee.
  3. From Tax withholding, select Edit.
  4. In the Local taxes section, select the applicable local taxes. 
    • If you don’t see the expected local taxes, select Edit location. Enter the city and ZIP code combination for the local tax jurisdiction you need. If you’re in PA, you can enter the specific PSD code. 
  5. Select Save.

Step 2: Add your local tax account number and deposit frequency

Once your employees’ local taxes are added, you’ll need to provide your local tax account number and tell us how often you’re required to pay these taxes.  This info is needed to pay and file your taxes in QuickBooks. Contact your local tax agency if you don’t have this info. 

If you’ve already run first payroll and are adding new employees

  1. Select Settings Settings gear icon., then Payroll Settings
  2. In the [State] section, select [State] local taxes.
  3. Enter your local tax account number and select your frequency.
  4. Select Save

If you’re new to QuickBooks Online Payroll and getting set up

  1. Go to Payroll, then Overview (Take me there).
  2. Select Let’s Go on the Set up your local taxes task. 
  3. Select Edit ✎.
  4. Enter your local tax account number and select your frequency. 
  5. Select Save
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