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Track and manage QuickBooks Time in QuickBooks Online

SOLVEDby QuickBooksQuickBooks Online63Updated 2 days ago

Track and manage employee timesheets in QuickBooks Online Essentials, QuickBooks Online Plus, and QuickBooks Online Advanced. If you use QuickBooks Time, time tracked or edited there will appear in the Time tab and vice versa.

Note: If you use Payroll in QuickBooks Online, these options aren't available. Instead, track time in QuickBooks Time directly.

View time

  1. Go to Get paid & pay then select Time (Take me there), or go to Time (Take me there). 
  2. Select Time entries.
  3. From the dropdown, select Customer, Employee, or Contractor.
  4. Adjust the displayed date range if necessary.
  5. Select an individual customer, employee, or contractor to see the timesheet details.
  6. Customize what columns you see on the timesheets by selecting the gear icon under Total Hours.

Add time

  1. Go to Get paid & pay then select Time (Take me there), or go to Time (Take me there). 
  2. Select Time entries.
  3. Select Add Time, and choose an employee or contractor.
  4. Adjust the date range if necessary and select a day.
  5. Add the duration of hours worked, or turn Start/end times on to enter a start time and end time for that day.
  6. Select Add work details to add a customer or project, make the timesheet billable, and any other applicable options.
  7. Select Add to add more timesheets for that employee.
  8. Select Save or Save and Close.

Edit time

  1. Go to Get paid & pay then select Time (Take me there), or go to Time (Take me there). 
  2. Select Time entries.
  3. From the dropdown, choose Customer, Employee, or Contractor, and adjust the date range if necessary.
  4. Select an individual customer, employee, or contractor to open the applicable timesheets.
  5. Select Edit next to any timesheet.
  6. Make your edits and select Save.

If you also have QuickBooks Time

If you use QuickBooks Time, you can also approve timesheets from QuickBooks Online. Or, open QuickBooks Time for more time tracking options. 

Approve timesheets

  1. Go to Get paid & pay then select Time (Take me there), or go to Time (Take me there). 
  2. Select Time entries.
  3. Select Approve time.
  4. Select the Needs review tab.
  5. Select the timesheet you want to approve.
  6. Make sure all the info is correct, then select Approve (name)’s time. You can also select Approve all employees if everything’s good to go.

Launch QuickBooks Time

  1. Go to Get paid & pay then select Time (Take me there), or go to Time (Take me there). 
  2. Select Open QuickBooks Time to launch your QuickBooks Time account.

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