How to add a preferred vendor and create a purchase order using that preferred vendor in QuickBooks Online

You can assign a preferred vendor to specific inventory items to save time when reordering those items and also create a purchase order using the preferred vendor you assigned.

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Add a preferred vendor

To assign preferred vendors, you have to first enter them in QuickBooks Online. Here's how:

1. Go to Settings ⚙, then select Products & services (Take me there).
2. In the Products and Services screen, select New then choose the appropriate product type.
3. Enter all necessary information. In the Preferred Vendor dropdown, choose the name of the vendor you usually purchase items from.
4. Select Save and close.

Create a purchase order using your preferred vendor

Here's how to create a purchase order using your preferred vendor:

1. Go to Settings ⚙, then select Products & services (Take me there).
2. Find the item you want to reorder.
3. In the Action column, select the Edit dropdown and choose Reorder.
4. A Purchase Order window pops up which contains your vendor and item information.
5. Select Save and send.