Record your payments to credit cards in QuickBooks Online

Record credit card payments to track your expenses and keep correct records in QuickBooks Online. Using the Pay down credit card feature is the primary method for recording these transactions. If you use a Cash Basis accounting method, be aware that bill and bill payments for credit cards may appear as unapplied cash on your Profit and Loss report.

Prerequisites

Before you record any payments, reconcile that account. If the account still has unpaid bills, you’ll see how much you have left to pay.

1. Select + Create.
2. Under Other, select Pay down credit card.
3. Select the credit card you paid.
4. Enter the payment amount, the date of the payment, and the bank account used.
5. If you paid by cheque, select I made a payment with a cheque and enter the cheque number.
6. If you paid electronically, enter the Electronic funds transfer (EFT) number.
7. To include notes or files, select Memo and Attachments and follow the on-screen prompts.
8. Select Save and Close.

Record a payment by writing a cheque

Use this method if you issued a physical cheque to pay your credit card bill.

1. Select + Create.
2. Under Suppliers, select Cheque.
3. Select the credit card supplier as the Payee.
4. Select the Bank account you are paying from.
5. Enter the cheque number or EFT in the Cheque no. field.
6. Uncheck Print Later if you have already issued the cheque.
7. For each line item, select a Category and Customer/Project, then enter a description and amount.
8. Add any relevant notes in the Memo field.
9. Select Save and Close.

Record a payment with a transfer

You can use a transfer to record payments if both your bank account and credit card are connected for bank transactions.

1. Go to All apps , select Accounting, then select Bank transactions (Take me there).
2. Select the account you need to transfer the payment from.
3. Select the transaction.
4. In Transaction type, select Credit Card Payment.
5. Select the account you’re paying, such as the credit card account.
6. In the Match/Categorise column, look for Pair. If you don’t see this, we haven’t been able to automatically match it to the transaction in the other account. You’ll need to manually pair it. 
7. Select Post.

Note: If you have to manually pair the payment, select the other account. In the Pending tab, locate the transaction, then in the Action column, select Match.

If you run into any issues with your reconciliation, learn what to do if QuickBooks Online doesn't match your statement at the end of a reconciliation.

Related links

• Reconcile an account in QuickBooks Online