Add and manage suppliers in QuickBooks Online

Learn how to add a supplier in QuickBooks Online.

Suppliers are people or companies that you owe money to or subcontractors that work for you. You can use the suppliers tab to add and track them. Here's how:

How to add suppliers one by one

1. Go to Expenses and select Suppliers (Take me there).
2. Select New supplier.
3. Complete the fields in the Supplier information window.
4. Select Save.

How to add suppliers in bulk from Excel

Here is how to add various suppliers to QuickBooks Online from an Excel Spreadsheet.

1. Go to Expenses and select Suppliers (Take me there).
2. Select the small arrow ▼ next to New supplier.
3. Select Import suppliers.
4. Select Browse to find the file on your computer, select the file, then select Next.
5. Pair the fields in QuickBooks with the fields in the Excel file, then select Next.
6. If everything is OK, select Import.

Tip: Find here an example of the Excel Spreadsheet to add your suppliers to QuickBooks Online.

How to administrate your suppliers list

In the Action column, select the small arrow ▼ icon to create a bill, cheque, expense or purchase order. Then, you can view supplier transactions and manage them.

To remove a supplier, you can make them inactive. Or, if there are duplicate accounts, you can merge them.