RECORDING MERCHANT FEES FOR SALES NOT MADE IN QUICKBOOKS

I'd be glad to help you account for your fees accurately so you can have accurate records, @KENDALL10. We can create a transaction to Undeposited Funds and make a Bank deposit to record the fees in QuickBooks Online (QBO).

You can manually record the invoice payment and post it to Undeposited Funds to mark the entry as paid, you have to go to the Make Deposit section after the process. This is done to view all the payments in the UF account and deposit them all to a specific bank account to show up in your banking transactions.

 To receive the full invoice payment, post it to the Undeposited Funds. Here's how:

1. Go to Sales and click Invoices.
2. Select Receive payment for the specific invoice.
3. Fill out the necessary details.
4. In the Deposit To dropdown, choose Undeposited Funds.
5. On the Outstanding Transactions, select an open invoice to apply the payment. 
6. Click Save and Close to record the customer payment.

Once you receive the payment, we need to record a bank deposit. This is where we record bank fees. You can follow the steps below: 

Here's how:

1. Click the + New button and select Bank Deposit. 
2. From the Account dropdown, choose the account you want to put the money into.
3. Mark the invoice payment you received previously from the Select the payments included in this deposit section. 
4. Scroll down to the Add funds to this deposit section.
5. In the Account column, add an expense account for the fee.
6. On the Amount field, enter a negative fee amount. 
7. Review the deposit total with the bank fee.
8. Select Save and close or Save and new.

For more information, you can check this article: Record and make bank deposits in QuickBooks Online.

Moreover, you can visit these helpful links to help you categorize your transactions and reconcile your account accurately:

• Categorize and match bank transactions in QuickBooks Online
• Reconcile an account in QuickBooks Online

However, I'd still encourage you to reach out to your accountant for further guidance. If you don't have one, you can check our Find an Accountant tool to look for an expert near you.

Please let me know if you require any assistance with recording your merchant services or if you have any related inquiries in QuickBooks. I would be more than happy to provide you with further support. Take good care, and I hope to hear from you soon.