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Can we print W-2 & W-3 forms on plain paper for Tax Year 2017 rather than using preprinted W-2 & W-3 tax forms from the IRS?

This is a yes or no question.  Why can't I get a yes or no answer?

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Best answer 09-09-2019

Accepted Solutions
BRC
Established Community Backer ***

Yes, you can. There is no need to purchase pre-printed fo...

Yes, you can. There is no need to purchase pre-printed forms.  QB will print all copies of W-2's and W-3's on plain paper including the employee, company, and SSA copies.

3 Comments
BRC
Established Community Backer ***

Yes, you can. There is no need to purchase pre-printed fo...

Yes, you can. There is no need to purchase pre-printed forms.  QB will print all copies of W-2's and W-3's on plain paper including the employee, company, and SSA copies.

Not applicable

Because they are read by a machine, the paper has to meet...

Because they are read by a machine, the paper has to meet certain specifications, such as weight, acidity, etc.. You can find this information on the IRS website. Honestly, it's much easier to purchase perforated paper than figure out if the paper you have on-hand meets the specs.
BRC
Established Community Backer ***

You don't need to use perforated paper.  Standard printer...

You don't need to use perforated paper.  Standard printer paper is fine.  Use a paper cutter or scissors to separate the copies of the form for your employees, which meets the SSA requirements.

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