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Data file on cloud storage

I have two people that need to access our datafile.  One is local and one is remote. Can I put the data file in a Sharepoint folder so that both can access it.  

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Best answer 12-10-2018

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Established Community Backer ***

Only if they are very careful to never have it open at th...

Only if they are very careful to never have it open at the same time. Even then I can't vouch for the way that Sharepoint updates each copy.  The safest approach is to have the automatic backup mechanism write to the shared folder and to extract the file locally each time.

Another approach for simultaneous use is covered here:

http://www.qblittlesquare.com/2012/12/sharing-your-quickbooks-file-across-networks/

3 Comments
Established Community Backer ***

Only if they are very careful to never have it open at th...

Only if they are very careful to never have it open at the same time. Even then I can't vouch for the way that Sharepoint updates each copy.  The safest approach is to have the automatic backup mechanism write to the shared folder and to extract the file locally each time.

Another approach for simultaneous use is covered here:

http://www.qblittlesquare.com/2012/12/sharing-your-quickbooks-file-across-networks/

Anonymous
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Re: Data file on cloud storage

My schedule backup is not functioning.

Winston Peak

QuickBooks Team

Re: Data file on cloud storage

Hello there, @Anonymous.

 

We currently have an on-going issue where local backups are not working as scheduled. Rest assured that our product engineers are diligently working on a fix.

 

For a possible fix of this issue, you need to log in as a Windows administrator or have admin-level privileges to have full access to QuickBooks. Let me guide you on how to check this.

 

If you access your QuickBooks Desktop locally, please follow the steps below:

 

  1. Press Ctrl+R on your keyboard to open the Run Command.
  2. Type in Control Panel.
  3. Select OK to open.
  4. Go to User Accounts.

If you see Administrator, that means that the user logged in has full access to QuickBooks, therefore can make the necessary changes in order for the backup to run smoothly.

 

But if you access your QuickBooks Desktop remotely, here's how:

 

  1. Go to Control Panel.
  2. Select System and Security.
  3. Click Power Options.

From there, you can adjust your computer settings to ensure that your remote session will keep running before and during the schedule back up time.

 

I've got you an article for your reference: Intuit Data Protect: Scheduled Backup does not Run.

 

Also, I recommend contacting our QuickBooks Customer Care so they can add your account to the list of affected users. This way, you'll receive an email regarding the issue once updates become available.

 

Thank you for your patience while we're working on this.

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