How do I print my w-2 forms?

Welcome to the Intuit Community, sidewinderrestau.

Let’s print your W-2 forms in QuickBooks Online Payroll (QBOP).

Currently, QBOP supports printing W-2 forms using a 4-part perforated paper or plain paper. It must be blank, though, not a pre-printed form.

If you want to print the W-2 forms for your employees, here are the steps below:

1. Go to the Taxes tab from the left menu.
2. Select Payroll Tax.
3. In the Forms section, select the Annual Forms link.
4. Select either All Employees or a specific employee name from the drop-down menu provided.
5. Select the W-2, Copies B, C & 2 link. It takes you to the Printable Employee Copies: Form W-2 page.
6. Choose the appropriate period from the drop-down menu.
7. Select View to launch Adobe Reader in a new window.
8. Select the print icon on the Reader toolbar.
9. Click Print again.

I’ve added a screenshot below to show the fourth and fifth steps.

For more details on the W-2 forms’ paper and ink requirements, please check out this article: View and Print W-2 Forms.  

If you want to electronically file these forms with the SSA, you can refer to this article for additional guidance: How Do I Prepare and File W-2 Forms.

The steps above will help you stay compliant with printing and filing your W-2 forms in QBO. Keep in touch with me how it goes on your end. I’m just one comment away, sidewinderrestau. Have an awesome day!