Showing results for 
Search instead for 
Did you mean: 
Level 1

How do I print my w-2 forms?

1 Comment 1

How do I print my w-2 forms?

Welcome to the Intuit Community, sidewinderrestau.

Let’s print your W-2 forms in QuickBooks Online Payroll (QBOP).

Currently, QBOP supports printing W-2 forms using a 4-part perforated paper or plain paper. It must be blank, though, not a pre-printed form.

If you want to print the W-2 forms for your employees, here are the steps below:

  1. Go to the Taxes tab from the left menu.
  2. Select Payroll Tax.
  3. In the Forms section, select the Annual Forms link.
  4. Select either All Employees or a specific employee name from the drop-down menu provided.
  5. Select the W-2, Copies B, C & 2 link. It takes you to the Printable Employee Copies: Form W-2 page.
  6. Choose the appropriate period from the drop-down menu.
  7. Select View to launch Adobe Reader in a new window.
  8. Select the print icon on the Reader toolbar.
  9. Click Print again.

I’ve added a screenshot below to show the fourth and fifth steps.

For more details on the W-2 forms’ paper and ink requirements, please check out this article: View and Print W-2 Forms.  

If you want to electronically file these forms with the SSA, you can refer to this article for additional guidance: How Do I Prepare and File W-2 Forms.

The steps above will help you stay compliant with printing and filing your W-2 forms in QBO. Keep in touch with me how it goes on your end. I’m just one comment away, sidewinderrestau. Have an awesome day!

Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up