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Hello there, faithfully_clean,
I’ll help make sure you’re able to print out your tax forms so you can mail them to IRS.
In QuickBooks Online Payroll (QBOP), you can print the federal quarterly tax forms, such as 941 and annual forms, such as 940 and 944. Here are the steps:
Once the forms are printed, you can mail them to the correct filing address outlined on the IRS website. Here’s how:
If you want to print the W-2 forms for your employees, you can perform the steps below:
For more details on the W-2 forms’ paper and ink requirements, please check out this article: Print W-2 forms.
If you want to print and mail your 1099 forms, you can go through this article: https://quickbooks.intuit.com/community/Employees-and-payroll-taxes/Print-and-mail-1099s-in-QuickBoo....
The steps above will help you keep compliant with printing and mailing your tax forms to the IRS, faithfully_clean.
Please let me know if you have other payroll concerns, I’m just a post away. I’m always here to help. Cheers!
Are there any printing regulations for payroll tax forms? Does the IRS accept plain copy paper?
It’s nice to see you here in the Community, @Nathan-K.
In QuickBooks, users are encouraged to e-file their payroll tax forms. Let me add more details about this.
But if you prefer to print your W-2 forms, you’ll need to use a blank or perforated paper, or the preprinted W-2 forms.
As for other IRS tax forms, you can print them on a white blank paper.
For further information about the specifications in printing tax forms, you can visit the IRS website.
You can always let me know if you have any other concerns.