How are backups handled with Quickbooks online? Do i need a Dropbox for business site or is it handled/guaranteed by quickbooks? how often are backups done and how difficult is it to restore if there are issues?
Any changes made to your company file is automatically saved by the system. In fact, it's saved to two hard drives just in case one fails. The automatic backups are also created and saved every night and are moved offsite to a secure location.
Our backup strategy is secured and reliable so it's automatically restored in case there are issues.
To learn more about how we handle your data file, please check out these articles:
I can share some additional information about backing up your QuickBooks Online company file.
QuickBooks Online's data servers sit behind layers of network security and are not directly connected to the Internet. Your private information is only available to authorized users. These backups are saved to our third-party hard drive in order to protect your data.
If you want to have your own copy of company data, you use the Export Tool. Here's how:
Click the Gear icon.
Under Tools, choose Export Data.
Choose It's a backup.
Then click Continue.
Select the Reports and Lists you want to export.
Click Export to Excel.
For more insights about exporting data, please refer to these articles:
It's automatically restored once you're logged back in to your account. Although, there's no option to restore a file from a certain point of time like what Rustler shared above. This is because the back up created is saved in our server for safe keeping, and not a user type of backup data.
The steps given by my colleague about exporting reports to your desktop is also another option you may want to take.