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I need to reprint last years W-2's. Where are my old w-2's kept?

 
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Best answer 12-06-2018

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QuickBooks Team

Good day, macurryartist! I'm here to help you print the p...

Good day, macurryartist!

I'm here to help you print the previous years W-2s. 

Prior years W-2s (and other filed forms) are saved under the Filing History in the Payroll Center. To access and print them:

  1. Click on the Employees menu.
  2. Select Payroll Tax Forms & W-2s, then click Process Payroll Forms.
  3. Under Filing History, find the prior year's W-2. 
  4. To access and print your W-2 information, click on the link under the Saved PDF column. 

That'll do it. If you have other questions about the saved tax forms in QuickBooks Desktop, please let me know and I'll zip right back to help you. 

20 Comments
Not applicable

When I do below this is the reply I receive when I click...

When I do below this is the reply I receive when I click on the the saved PDF

 The webpage cannot be found
 HTTP 404  
   Most likely causes:
There might be a typing error in the address.
If you clicked on a link, it may be out of date.
 
   What you can try:
     Retype the address.  
 
     Go back to the previous page.
 
     Go to  and look for the information you want.  
 
   More information  More information

This error (HTTP 404 Not Found) means that this program was able to connect to the website, but the page you wanted was not found. It's possible that the webpage is temporarily unavailable. Alternatively, the website might have changed or removed the webpage.
QuickBooks Team

Good day, macurryartist! I'm here to help you print the p...

Good day, macurryartist!

I'm here to help you print the previous years W-2s. 

Prior years W-2s (and other filed forms) are saved under the Filing History in the Payroll Center. To access and print them:

  1. Click on the Employees menu.
  2. Select Payroll Tax Forms & W-2s, then click Process Payroll Forms.
  3. Under Filing History, find the prior year's W-2. 
  4. To access and print your W-2 information, click on the link under the Saved PDF column. 

That'll do it. If you have other questions about the saved tax forms in QuickBooks Desktop, please let me know and I'll zip right back to help you. 

Not applicable

I need to reprint a 2016 W-2 for an employee, but when I...

I need to reprint a 2016 W-2 for an employee, but when I look at the saved file it only shows the transmittal copy. Quickbooks will not let me recreate a W-2 from a prior year.  Suggestions?
Active Member

The filing history only went back to 9/2017. I also wante...

The filing history only went back to 9/2017. I also wanted easy access to W2s from 5 years ago. I shuffled through files and found paper copies. Shouldn't QBs keep more than a few months filings?
Active Member

I also need to reprint a 2016 W2 and in quickbooks deskto...

I also need to reprint a 2016 W2 and in quickbooks desktop pro 2018 I only have the transmission details and no pdf of the 2016 W2's   If I recreate it, it prints saying 2017.  Why can't I reprint a 2016 W2???
Not applicable

I'm having the same issues as the previous commenters. Wh...

I'm having the same issues as the previous commenters. Why hasn't this been addressed by Quickbooks?? It should not be this hard to reprint a W2. This is ridiculous.
Not applicable

I need to reprint a W2 also.  With the new drivers licens...

I need to reprint a W2 also.  With the new drivers license issue I think we will need to do this more.  How do I reprint a W2 from the prior year?
Active Member

QBs still doesn't keep more than a couple of years of W2s...

QBs still doesn't keep more than a couple of years of W2s.  Time to change that QB folks!
Active Member

Hello?!---does anyone read these comments?

Hello?!---does anyone read these comments?
Active Member

Yes!

Yes!
QuickBooks Team

Re: I also need to reprint a 2016 W2 and in quickbooks deskto...

Hello everyone,

 

Thanks for reaching out to the Community. I'm here to provide information about the W-2 form from the prior years.

 

All the W-2 forms sent through QuickBooks Online will show under Filing History. You can access and print the forms that show through this section.

 

To access and print them:

  1. On the left navigation bar, click the Employees menu.
  2. Select Payroll Tax Forms & W-2s, then click Process Payroll Forms.
  3. Under Filing History, find the prior year's W-2. 
  4. To access and print your W-2 information, click on the link under the Saved PDF column.

If you want to view previously submitted W-2 forms (filed outside QuickBooks), you need to reach out to one of our Phone Support Team. They can pull up your information in a secure environment and help you print the W-2 form you need.

 

You can reach them through this article:

 

Get help with QuickBooks Online

 

Feel free to drop a comment below if you have any questions. The Community team is always around to assist you.

Active Member

Re: Good day, macurryartist! I'm here to help you print the p...

I no longer QB Payroll but need to access my old W-2's how do I access them?

QuickBooks Team

Re: Good day, macurryartist! I'm here to help you print the p...

Hello there, @kpf88.

 

Thanks for joining this conversation. I'm here to share some information about accessing old W-2 forms in QuickBooks Desktop (QBDT).

 

There are two ways to access your old W-2 forms. You can either go to the Filing History or navigate to the folder containing the .pdf form and open it without using QBDT.

 

To go to Filing History, here's how:

 

1. Go to Employees menu at the top, then pick Payroll Tax Forms & W-2s and Process Payroll Forms on the drop-down.
2. Click Saved Filings under Filing History to locate the old form.

 

1.PNG

 

To navigate the folder containing the .pdf form, here's how:

 

1. On your computer, go to C:\Users\Public\Documents\Intuit\QuickBooks\Sample Company Files\QuickBooks 20xx\(Company Name) Tax Form History.
2. Select the folder of the archived form that you need. The folder name will have 941, W2, etc. in the title.

 

Please note that you need to have an updated version of PDF Reader to open the file.

 

For your reference, you can also check out this article and scroll down to Can I still access my archived forms even if I no longer have an active payroll subscription for further guidance: Print W-2 and W-3 forms.

 

That should point you in the right direction. Please let me know how it goes or if you're referring to something else in the comment section. I'd be glad to answer if you have any follow-up questions. Take care and have a good one.

Active Member

Re: Good day, macurryartist! I'm here to help you print the p...

I only find the single copy for each employee that I sent with the W3. I need to reprint a 3 copy W2 for a single employee.

QuickBooks Team

Re: Good day, macurryartist! I'm here to help you print the p...

Hello there, @MarkfromMissouri.

 

Thank you for joining us here in the Community. I can help you re-print three copies of your employee's W-2s.

  1. Click Employees.
  2. Choose Payroll Center.
  3. Select the File Forms tab.
  4. Choose Annual Form W-2/W-2 Wage and Tax Statement/ Transmittal.
  5. Click Create Form.
  6. Select the employee name. 
  7. Review the form and click Print for Your Records.
  8. Click Print PDF.
  9. On the Adobe window, press and hold Ctrl+P.
  10. Enter 3 on the Copies field.
  11. Click Print.

 

That should print the W2s, MarkfromMissouri.

 

Keep me posted if you have other questions about payroll and forms. I'm still here to help you further. Wishing you and your business continued success!

Active Member

Re: I need to reprint last years W-2's. Where are my old w-2's kept?

Actually, for the current QuickBooks Online, select the tab on the left for TAXES, then ANNUAL FORMS, then select current or archived.

 

 

Active Member

Re: Good day, macurryartist! I'm here to help you print the p...

I need to reprint an employee's 2018 W-2 that he lost.  When I go to the saved filings and click on the saved pdf, the individual W-2's do not show up?  

QuickBooks Team

Re: Good day, macurryartist! I'm here to help you print the p...

Thanks for dropping by the Community, @Cschley.


I’m here to provide some information on how you can re-print the W-2s in QuickBooks Online.


You can easily print a copy of your employee’s W-2s from the Payroll Tax page. Let me show you how:

  1. Go to Taxes menu at the left panel and select the Payroll Tax.
  2. Click the Annual Forms link on the Forms section.
  3. On the Annual Tax Forms window, select either All employees or specific employee from the drop-down menu.
  4. Choose W-2, Copies B, C & 2, and it’ll route you to the Printable Employee Copies: Form W-2 page.
  5. Select the appropriate period from the drop-down, then View to launch the Adobe Reader.
  6. Hit the Print icon on the Reader toolbar. Then Print again.

w2 1.PNG w2 2.PNG w2 3.0.PNG w2 4.PNG

 

Here’s an article that tackles more about this: View and print W-2 forms in QuickBooks Online Payroll.


This information should get you on the right path.

 

Let me know how it goes. I’m just a comment away if you need anything else. Have a good one!
 

Active Member

Re: Good day, macurryartist! I'm here to help you print the p...

i need help with w2's from 2017

QuickBooks Team

Re: Good day, macurryartist! I'm here to help you print the p...

Thanks for joining this thread, @crystal43

 

You can either select the Filing History under Saved Filings or browse to the folder containing the .pdf form if you're using QuickBooks Desktop Payroll. I'd suggest performing the steps provided by FritzF above. You can also refer to this link for additional guidance about getting 2017 W-2 forms: Print W-2 and W-3 Forms

 

You can go to the Payroll Tax page to print your old employee W-2 forms if you're using QuickBooks Online Payroll (QBOP). I also recommend following the steps provided by KhimG above. 

 

If you're an employee and want to access your prior W-2s in QuickBooks Workforce, these will not be available in the website. You'll need to contact your employer for the details about your 2017 W-2s. For more information about this process, here's the article you can visit: Access W-2s in Workforce

 

The resources above will point you to the right direction, @crystal43

 

If you’re experiencing any hurdles when getting your 2017 W-2s, please let me know. I’ll jump right back in to assist you further. Have a good day.