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Level 1

Installing the server on 1 computer and then moving it to another

I want to setup Enterprise 2021 desktop (2 users) on one computer to begin entering my company information. However, I want to purchase a better computer for the server. Can I start with this 1 computer and then move the info to the new one? Can I download the software 3 times?

5 Comments 5
QuickBooks Team

Installing the server on 1 computer and then moving it to another

Yes, you can, @Ang-B!

Thanks for reaching out to the Community for support. I'm happy to provide some insight into setting up your company file with multi-user.

You can set up a multi-user network to access your company files from other computers. Just keep your company files on your server computer's local hard drive, so it's easier to share them over your network.

To start, download and then install QuickBooks Desktop Enterprise on your server computer. Then follow these instructions below:


  1. Select Custom and Network install for the install type.
  2. Select I'll be using QuickBooks Desktop on this computer, and I'll be storing.
  3. Follow the on-screen instructions to finish the install.

After, set folder permissions. Then proceed to step 3 until 7 in this reference to install Database Server Manager, set admin rights, use Database Server Manager and turn on hosting.

Once you purchased a new computer, you can refer to this link to move your company files.

Please keep me posted if you have any other concerns about these processes. I want to make sure everything is taken care of for you. You can reach out to the Community at any time. Take care and have a great day!

Level 1

Installing the server on 1 computer and then moving it to another

Thank you for your quick response. However, it doesn't totally answer my question. I want to use a spare computer to set everything up on Enterprise 2021 while I wait for my upgraded computers to come. That way, once the new computers arrive, I will have everything all set up, and then I want to move the entire setup to the new computer, which will act as the server. That way we can be up and running immediately. Is that easy to do?

Tori B
QuickBooks Team

Installing the server on 1 computer and then moving it to another

Hey there, @Ang-B


Thanks for following up with us. I'm happy to provide additional insight into your server setup. 


I see that you've stated above you have two users. To explain this process the best way possible, I will use your two user set up as an example. 


When using QuickBooks Enterprise, you'll need one computer set up to act as a host (server). Then, your other computers (two users) can connect to the company file with ease. You're stating that you want to set up your host computer using a spare computer you have while waiting on your upgraded ones to come. You can do this setup. However, please know that if you decide to move the company file from the current host computer (your spare), you'll need to follow the same setup process on your new upgraded computer. 


This means that you'll need to go through the download process mentioned by my colleague above. 


On a side note, should you decide to keep the host computer on the spare, and use the upgraded computers for your additional two users, then you can do this as well. This process would only require you to Install QuickBooks on the upgraded computers and direct them to the host. 


This can seem like a tricky process, but rest assured, we will be here to help you every step of the way. If you'd like, you can contact our Technical Support Team, and an agent can remote into your computers securely and set this up for you. Or you can have your certified IT professional set it up. 


Check out QuickBooks Desktop Enterprise install guides for more details. 


Please let me know if you have further questions or concerns. As always, feel free to reach back out at any time. Take care! 

Level 1

Installing the server on 1 computer and then moving it to another

Sorry for the confusion - I'm new to this. I thought with QB Enterprise that 2 users meant one on the master (server) and another through networking. I won't be using a dedicated server. I thought my computer would act as a server and my assistant would connect to me. Am I mistaken? Will my method work?


Installing the server on 1 computer and then moving it to another

Hello again, Ang-B.


In QuickBooks Desktop (QBDT), you can set up a multi-user network so computers on your network can access your company files. With this, one computer hosts your company files which is your server computer. And the computer that connects to your network that doesn't host your company files is called work stations.


To set up your QBDT account, you can follow the steps provided by my colleague @MadelynC above. You may also check this article for your detailed guide: Set up and install a multi-user network for QuickBooks Desktop.


If you have further questions about QuickBooks, let me know by commenting below. Have a great day.

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