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dbliss3593
Level 2

One local Data Server for 2 QB Desktop companies

I have a client with 2 companies. Each company has Quickbooks 2018 Pro running on a separate Win 10 desktop.  Three users can access either company's Quickbooks across the client's local peer-to-peer network.  I think this current arrangement would be described as "Peer-to-Peer Hosting", here: General-info-about-hosting-your-company-data-in-multi-user-mode.

 

To improve security and simplify backup, we were considering moving each company's Quickbooks onto a small local server or perhaps a Network Attached Storage (NAS) device.  While it is not possible for a single server to run multiple Quickbooks companies simultaneously, the Alternate Hosting Method (described in the article above) suggests an alternative.  We could place both QBW databases on one Data Server (Quickbooks NOT installed here), and host each company's Quickbooks on separate PCs, which could be shared peer-to-peer across the LAN.  For this arrangement to work, we would set the Hosting Mode to "Hosting Local & Remote files mode".

 

Please tell me if there any errors or caveats to this proposed arrangement? 

7 Comments
MaryAnn_E
QuickBooks Team

One local Data Server for 2 QB Desktop companies

Hi there, @dbliss3593.

 

I'd suggest connecting with our technical support and discuss this proposed arrangement. They have the tools to know errors when hosting your QuickBooks company file.

 

Here's how to reach them:

  1. Go to the Help menu.
  2. Select QuickBooks Desktop Help.
  3. In the Have a Question a pop-up window, choose Contact Us.
  4. Ask a question and press Continue.
  5. Hit Get a callback and  Confirm my call.

 

For more insights, you can visit the support hours and types article. It contains an overview of how you can opt for a callback, so we’ll get in touch with you.

 

If you have any other concerns, post a comment below. I’ll pop right back in to assist further. Have a good one.

 

Fiat Lux - ASIA
Level 15

One local Data Server for 2 QB Desktop companies

@dbliss3593 

A single server or host may run multi company files and multi QB version. It is why we need to install QB DB Service on it. A single user may open two company files with the same version at the same time on his/her machine with Premier Accountant, Enterprise, or Enterprise Accountant edition.

dbliss3593
Level 2

One local Data Server for 2 QB Desktop companies

I did not make it clear that my client does not wish to upgrade to QB Accountant or QB Enterprise.  Client wishes to remain on Quickbooks Desktop Pro - which does not allow a user to simultaneously run 2 companies on the same PC. 

Fiat Lux - ASIA
Level 15

One local Data Server for 2 QB Desktop companies

@dbliss3593 

You are allowed to have more than 1 company file in 1 server. QB DB Service on the server will manage how your clients open the file at the same time. Ensure installing the same license code on server and clients.

JYcebu
Level 2

One local Data Server for 2 QB Desktop companies

How do I open two company files at the same time? Do I just go to Files > Open again?? Doesn't work.

I just run two separate companies on two separate versions of QB (one older than the other) on the same computer.

Kristine Mae
QuickBooks Team

One local Data Server for 2 QB Desktop companies

Let me provide you how our software works, JYcebu.

 

You can only open one file at a time. Although, you can open separate companies on different versions on the same computer.

 

On the other hand, you can also open a company file located on a remote computer

 

Feel free to let us know if you have additional questions. We're just around to help you.

Fiat Lux - ASIA
Level 15

One local Data Server for 2 QB Desktop companies

@JYcebu 

You need to run a version of Premier Accountant or Enterprise edition to open 2 company files at the same time.

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