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Established Member

Which QuickBooks is right for me?

I'm running QuickBooks Pro 2013 on an ancient laptop. We have recently purchased a server for use in our accounting office. I would like to purchase a new version of QuickBooks and use it in conjunction with the server so that each of the three employees in our office has access to QuickBooks. What version do I need to buy? Do I have to buy separate copies for each employee? What else do I need to know?

QuickBooks Team

Re: Which QuickBooks is right for me?

You don’t have to buy separate copies for each employee, @Diffus.

QuickBooks Desktop (Windows) offers 3 different versions. They all allow more than one user at a time. 

Since you only need three people to work simultaneously in your company file, you may want to purchase Pro 2019. Otherwise, upgrade to Premier with up to 5 user licenses or Enterprise with 30.

There are also features that comes with each versions that might come in handy when managing your business. I recommend checking out this link for reference: Choose your QuickBooks Desktop product.

Once ready, download and install the program on the computer. Start setting up a multi-user network and turn on hosting right after.


Let me show you how:

  1. Go to the File menu and choose Utilities.
  2. Select Host Multi-User Access from the option.
  3. Hit Yes to confirm the action.

multi 1.PNG Multi 2.PNG

For the complete instructions, take a look at this article: Multi-user.

To purchase an additional user license, follow the steps below:

  1. Go to the Help menu.
  2. Select Manage My License, then Buy Additional User License.
  3. Choose the option on how you want to purchase the new license.

See Add a user license to your QuickBooks software for more details.


For reference in upgrading Desktop and updating the file, read through these articles: 

Let me know if you have any questions. I’m always here to help. Have a great day!

Established Community Backer ***

Re: Which QuickBooks is right for me?

hi @Diffus ,

Prior to purchase the new license of 2019 (Pro for 3 users, or Premier for 3 users, or Premier for 5 users), you should install the trial license of 2019 and open your current file (or a dummy file) on it. I am not sure you may convert it directly from 2013. You may need to convert it on 2016 or 2017 as a stepping stone. Otherwise, you may consider to purchase a conversion service.