Who is responsible for printing w-2 forms
with QBO plus
Thank you for posting here in the Community, @bggo2200
The one who is responsible for printing the W-2 forms is the employer. It's my pleasure to provide an overview of how W-2 forms work in QuickBooks.
Even when you electronically file the federal W-2 forms with the SSA, you will need to print and distribute copies to your employees, as well as for yourself. Here's a breakdown of which copies go to the agency, employee, and employer.
Copy A - Social Security Administration (SSA)
Copy B - Employee (filed with employee's federal tax return)
Copy C - Employee (copy for employee's records)
Copy D - Employer (copy for your records)
Copy 1 - State, City, or Local tax department
Copy 2 - Employee (filed with employee's state, city, or local tax return)
Before printing the W-2 forms, you'll need to select the paper you're using within the company payroll preferences.
Go to the Gear icon, select PayrollSettings.
Under Preferences, choose Form Printing.
Pick the desired W-2 printing option, then hit OK.