Convert an estimate into an invoice in QuickBooks Online

Learn how to convert an estimate into an invoice in QuickBooks Online.

If you'd like to make it easy for your customers to pay an invoice online, check out QuickBooks Payments rates and apply.

After a customer accepts your estimate, you can convert that estimate directly into an invoice to save time. When you convert it to an invoice, the estimate and the invoice are linked, which keeps your books correct. QuickBooks automatically fills in the invoice from the information on the estimate.

If you have QuickBooks Payments and you requested a deposit on your estimate, the estimate will automatically convert to an invoice when your customer pays the deposit.

Here’s how to convert an estimate to an invoice.

For a better experience, open this article in QuickBooks Online. Launch side-by-side view .

Prerequisites

Before you can convert an estimate, it must be marked as accepted by the customer. If an estimate has been rejected by the customer, you’ll need to update its status to Pending and send it again to be accepted.

Convert an estimate into an invoice

Here’s how to manually convert the estimate to an invoice so you can bill your customer:

To watch more how-to videos, visit our video section.

1. Go to Sales then select All sales (Take me there).
2. Find the estimate you want to convert. 
3. In the Action column, select Convert to invoice.
4. Make any updates to the invoice, if needed. 
5. Select Save.

Related links

• Create invoices in QuickBooks Online
• Set up and send progress invoices in QuickBooks Online