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Intuit

Move fixed asset data to your new QuickBooks or another computer

Learn how to move your client’s fixed asset data if you upgraded your QuickBooks or reinstalled it on another computer.

Upgraded your QuickBooks or reinstalled your current version on another computer? We'll help you move your clients’ fixed assets, so you can continue managing them with Fixed Asset Manager.

Note: Fixed Asset Manager is available in QuickBooks Accountant and Enterprise.

Move your client’s fixed asset data to your new QuickBooks

Follow the steps below, depending on how you upgraded your QuickBooks.

If you didn’t skip a version of QuickBooks when you upgraded

For example, if you upgraded from QuickBooks 2018 to 2019.

  1. Open your client’s company file.
  2. Create a backup.
  3. From the Accountant menu (or Company menu if you have Enterprise), select Manage Fixed Assets.
  4. On the window that appears, select Transfer a prior year Fixed Asset Manager client file.
    Note: If you already set up and created new fixed asset client file: Go to File menu and select Transfer Client.... A message will warn you that you'll overwrite the existing data. Select Yes to continue.
  5. Select Next.
  6. On the Transfer Client - Select Client Window, select the client file you want to transfer.

    Don’t see a file to select?

    Browse to C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients. Replace the "XX" in "FAMXX" with the folder number for your previous version of QuickBooks.

    Tip: The FAM folder is always one year earlier than its QuickBooks version. For example, if you upgraded from QuickBooks 2018, browse to "FAM17" folder.

    Still don’t see your client files? Try repairing your QuickBooks. And if that doesn’t work either, do a clean install.

  7. Select the correct calculation, then Next.
  8. Select the Asset Synchronization, then Next.
  9. Make sure the Transfer Summary info is correct. Then select Finish to start the transfer.

If you skipped a version of QuickBooks when you upgraded

For example, if you jumped from QuickBooks Desktop 2018 to 2020, and skipped version 2019.

The option "Automatically compress clients" compresses your clients' fixed asset files into a single file. Make sure it's not turned on in your previous QuickBooks version.

Note: If you no longer have access to the QuickBooks version you upgraded from, move on to Step 2: Find your client's fixed asset folder.

  1. Open your client’s company file.
  2. Create a backup.
  3. Go to Accountant (or Company if you have Enterprise), then select Manage Fixed Assets.
  4. On Fixed Asset Manager, go to Tools and select Program Options.
  5. Select General.
  6. Uncheck Automatically compress client and select OK.

Note: Each of your clients in QuickBooks has their own fixed asset folder. Depending on how many clients you have, you might have to go through multiple folders to find the correct fixed asset manager file.

  1. Browse to your previous QuickBooks' "Clients" folder: C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients.
    Note: Replace the "XX" in "FAMXX" with the folder number for your previous version of QuickBooks. The FAM folder is always one year earlier than its QuickBooks version. For example, if you upgraded from QuickBooks 2018, browse to "FAM17" folder.

    Each sub-folder here contains your clients’ fixed asset files (except "{0000101," "{9990001," and other folders with long, alphanumeric names).

    To keep things simple, we'll use the client folder "{0000301" as an example in the next steps.

  2. Open the folder "{0000301", then find the file "0000301M.FX0." (The X in 0000301M.FX0 varies depending on what version of QuickBooks you upgraded from. For example, if you moved from QuickBooks 2018. the file should be "0000301M.F70.")
  3. Right-click the file, then select Open. On the Windows message that appears, select Select program from a list, then Notepad.
  4. At the bottom of the text, look for the file path ending in .QBW, like this:
    This is how the user can identify the client file they need to move.
    • If this is the client file you want to transfer, move on to the next steps.
    • If it isn’t, do the same steps above for the other client folders to find the correct file for your client.
  5. Copy the folder "{0000301," and save it temporarily in a folder you can quickly access, like your desktop.
  6. Open the folder you copied. The folder contains your client’s fixed asset files.
  7. Check if you see a file with "!" in its file name, like this:
    This is how user can find out if they have to extract their client's fixed asset file using a compressor tool.
    • If you don’t, continue with the next steps.
    • If you do, it means your client’s fixed asset data is compressed. Use a compression utility (like WinZip or WinRAR) to extract the files back into the same folder. Then delete the file with "!."
  8. Change all the files’ extensions to match your QuickBooks. Here’s the list of file extensions for each QuickBooks version.
    Tip: As an example, if you’re transferring a fixed asset data from QuickBooks Desktop 2018 to 2019, rename .F70, .F71, and .M70 files to .F80, .F81, and .M80.
     QuickBooks Desktop 2021 F00, F01, and M00
    QuickBooks Desktop 2020F90, F91, and M90
    QuickBooks Desktop 2019F80, F81, and M80
    QuickBooks Desktop 2018F70, F71, and M70
  9. Copy your client’s fixed asset folder from where you temporarily saved it.

Installed your new QuickBooks on a different computer?

Use a flash drive to move your client’s folder. Copy the folder into the flash drive, connect the drive to the new computer, then continue with the steps below.

  1. Browse to your new QuickBooks' "Clients" folder: C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\FAMXX\Clients
    Note: Replace the "XX" in "FAMXX" with the folder number for your new version of QuickBooks. The FAM folder is always one year earlier than its QuickBooks version. For example, if you upgraded to QuickBooks 2019, browse to "FAM18" folder.
  2. Check if there’s an existing folder that has the same number. If there is, don’t copy, because you’ll overwrite that existing folder. Follow these steps first:
    • Go back to where you temporarily saved the folder, then change the number of the folder you need to move first. Then copy it again.
      Example: Say you need to transfer {0000301 for a client’s desktop file, but an existing folder has the same number. You can change the folder number to "{0000401" since it doesn’t yet exist in your new QuickBooks’ Clients folder. Just be sure to rename all the files in the folder too, to match the folder number.
  3. Move the folder to your new QuickBooks’ Clients folder.
  1. Open your client’s desktop file.
  2. Go to the Accountant menu (or Company if you have Enterprise), then select Manage Fixed Assets.

Fixed Asset Manager should now open the correct list of fixed assets.

Moved or renamed your client’s company file?

You’ll get a warning that asks if you want to continue opening the fixed assets. Select Yes.

Note: If you're trying to connect a fixed asset client file with a different or new accountant's copy, select Reconnect Accountant's Review Copy with Fixed Asset Manager Client File. But keep in mind that this option might cause the fixed assets to lose their account mapping.

Move fixed asset data to another computer

If you reinstalled your QuickBooks, use a flash drive to back up and move your client's fixed asset file from your old to your new computer.

Step 1: Back up your client’s fixed asset data

Do these steps on your old computer.

  1. Open your client’s company file.
  2. From the Accountant menu (or Company menu if you use Enterprise), select Manage Fixed Assets.
  3. Go to File and select Backup. Then select OK.
  4. Browse to the drive where you want to save your file.
    Note: Be sure to save the backup in a new folder.
  5. Once you’re ready, select OK.

Note: The backed up folder might have a different file name but the format will always be { followed by numbers, like this:

An example of how a backed up folder will look like.

Step 2: Restore your client’s fixed asset data

  1. Connect your flash drive to your new computer.
  2. Open your QuickBooks and log in to your client’s company file.
  3. Go to Accountant menu (Company menu if you’re using Enterprise), and select Manage Fixed Assets.
  4. Select Restore a current year QuickBooks Fixed Asset Manager client file.
  5. Select Browse, then go to the flash drive where you saved your client’s file.
    Note: Make sure to select the folder where you saved the backup, not the file itself.
  6. Select Restore.

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