Q: As a group/crew manager, what can I do in QuickBooks Time?
A: You can:
- Edit your team members' profiles
- Add, edit, and delete your team members' hours
- Manage your team members' shifts in QuickBooks Time Schedule
- Approve your team members' timesheets
- Run Reports for your team member' timesheets
Q: Which team members can I manage in QuickBooks Time?
A: When your company's QuickBooks Time account administrator assigns you as the manager of a particular group, you can manage any team members that are added to that group.
Q: How can I see who is in my group/crew?
A: Do one of the following:
- On a computer, in QuickBooks Time, on the left, select My Team.
- On a mobile device, at the bottom, tap Crew or More > Crew.
Q: How can I edit my team members' profiles?
A: On a computer, in QuickBooks Time, go to My Team, and select a team member to open their details.
Q: How do I see how many hours my group/crew has worked?
A: There are a few options depending on what you need to accomplish:
- To see who is currently on the clock or on a break and how long they've been working, the easiest way is to, on a computer, just glance at the Who's Working window. Or, on a mobile device, at the bottom, tap Who's Working. (You might need to tap More first.)
- To view a list of all of your team members' timesheets in chronological order, go to Time Entries > Timesheets.
- To see timesheets for every or select group/crew members for a specific date range or pay period, go to Reports > Project Report.
Q: How do I edit a team member's hours?
A: If they are currently clocked in, the easiest way is to go to the Who's Working window, select their name then the paper and pencil icon (
) to access the Timesheet Editor.
If you need to add or edit a timesheet for a previous date, the easiest way is to go to Time Entries > Timesheets. At the right of the timesheet, select the pencil icon.
Q: How do I clock my group/crew in?
A: If you are on the job with the group/crew, on your mobile device, at the bottom, tap Crew or More > Crew.
For more detailed instructions, see How to Clock Your Crew In Switch Jobs or Customers Take a Break and Clock Out.
Q: How can I view my group's/crew's shift schedule?
A: Do one of the following:
- On a computer: Go to Schedule. At the top, select Full.
- On a mobile device: At the bottom of the screen, tap Schedule > Full.
Q: How can I edit my group's/crew's shifts in QuickBooks Time Schedule?
A: Do one of the following:
- On a computer, go to Schedule, and at the top, select Full. For more detailed instructions, see How to Add Assign and Publish Jobs Shifts (Computer).
- On a mobile device, at the bottom, tap Schedule. For more detailed instructions, see How to Add Edit and Delete Shifts (Mobile).
Q: For payroll, how do I approve my group's/crew's hours?
A: On a computer, go to Approvals. That report shows the totals of all hours your team members have worked and submitted. From there you can view timesheet details and either approve or reject the hours. For detailed instructions, see How to Approve Unapprove and Reject Timesheets.