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Intuit

Enter bills against inventory

Entering bills against your inventory is part of your usual A/P workflow in QuickBooks Desktop. To see the complete list of workflows and other supplier-related transactions, refer to Accounts Payable workflows in QuickBooks Desktop.

In QuickBooks Desktop, after you receive inventory without a bill, you can easily enter the appropriate bill against the inventory. This will record the corresponding payable for the item receipt.

To enter a bill for an Item Receipt

  1. From the Home page, select Enter Bills against Inventory.
  2. On the Select Item Receipt window:
    1. From the Supplier drop-down, choose the correct supplier name.
    2. To keep the original inventory availability date, put a check mark on the box Use Item receipt date for the bill date.
    3. Select the Item Receipt that corresponds to your bill.Note: If there are multiple Item Receipts, convert each bill separately.
    4. Select OK. QuickBooks converts the Item Receipt into a bill.
  3. When you are ready to pay the bill, proceed to Pay bills.

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