Add a vendor

Learn how to add a vendor in QuickBooks Online.

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Vendors are people or companies that you owe money to or subcontractors that work for you. You can use the vendors tab to add and track them. Here's how:

Add a vendor to your account

You can add vendors individually or import them in bulk from an Excel spreadsheet. To add a new vendor, follow these steps:

1. Go to All apps , then Expenses & Bills, then Vendors (Take me there).
2. Select New vendor.
3. Complete the fields in the Vendor information window.
   • Email: You can add CC and BCC email addresses to the vendor record. These saved addresses can be selected when creating transactions like purchase orders.
   • Notes: You can add multiple notes for the vendor. You also have the new ability to add comments to a specific note and mark important notes as favorites (☆).
4. Select Save.

Make a vendor inactive

Vendors can’t be deleted, but you can make one permanently inactive.

1. Go to All apps , then Expenses & Bills, then Vendors (Take me there).
2. Select Make inactive in the dropdown menu beside the vendor you want to make inactive.

Instead of making them inactive, consider merging accounts, customers, and vendors.