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Complete payroll tasks using QuickBooks Payroll for iPhone and iPad

Learn how to complete some of your payroll tasks using the QuickBooks Payroll app for your iPhone or iPad.

The QuickBooks Payroll app for iPhone and iPad is the best way to complete your payroll tasks while you’re away from your computer. Run payroll, pay and file taxes, see up to a year's worth of past checks, and view employee details, all in one place.

If you haven’t already, download QuickBooks Payroll from the App Store. We’ll help you get started with using the app.

Note: The QuickBooks Payroll app supports Intuit Online Payroll, QuickBooks Online Payroll, Intuit Full Service Payroll, QuickBooks for Mac Payroll, and Intuit Online Payroll for Accounting Professionals.

Pay your employees

  1. Sign in to the app using your QuickBooks user ID and password.
  2. Select the menu ≡ icon, then go to Payroll.
  3. Select the pay schedule.
    Note: If a pay period is past a direct deposit deadline, you’ll be asked to sign in on a browser to change your employee’s pay method.
  4. Enter your employees’ hours. To see more options for an employee, select the small arrow next to the employee’s name.
    Tip: You can turn off PAY THIS EMPLOYEE to exclude an employee from this pay period.
  5. When you’ve entered all hours, select Review.
  6. Make sure the total net pay is accurate. If you want to update the hours, select Edit.
  7. Select Approve to process the payroll.
  8. Your payroll is now approved. Your direct deposits are scheduled, and you can print and deliver paper checks to your employees. Select Done once you’re finished.

Pay your contractors

  1. Select the menu ≡ icon, then go to Payroll.
  2. Select Payday, then Contractors.
  3. Select the contractor you need to pay.
  4. Enter the payment amount. You can also enter a reimbursement amount if you need to.
  5. You can add an optional memo.
  6. Select Done, and then Review.
  7. Make sure everything is accurate.
  8. Select Approve. The contractor is now scheduled to be paid via direct deposit, or you can print their paper check.

View an employee’s info

  1. Select the menu ≡ icon, then go to Payroll.
  2. Select Payday, then choose the name of the employee.
  3. Here you can check your employee’s contact and payroll info. If you’d like to make changes to any of the details, sign in to your QuickBooks or Online Payroll account using a browser.

View payroll history or recent employee checks

  • To view your past pay periods, select the menu ≡ icon, then go to History.
  • To view an employee’s recent paychecks, select the menu ≡ icon, then go to Payroll. Select the employee name, then Recent Checks.

E-pay taxes and e-file tax forms

  1. Select the menu ≡ icon, then go to Taxes.
  2. Select the form or tax due
  3. Review the tax breakdown before you pay. If you’re filing a form, select View PDF to review it before filing.
  4. When you’re ready, select E-File for the form, or E-Pay for the tax due.

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