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What's New in QuickBooks Desktop 2017

This article outlines the features introduced in QuickBooks Desktop Pro and Premier 2017 and QuickBooks Enterprise 17.0. For detailed information about 2017 updates and fixes, refer to Recent changes, improvements and fixes in QuickBooks Desktop 2017 For detailed information about 2017 updates and fixes, refer to Recent changes, improvements and fixes in QuickBooks Desktop 2017

New search types added

The Customer Type and Vendor Type filters help you find customers and vendors faster.

Customer Center: In the Customer Center, click the magnifying glass under the Customer and Jobs tab and from the in drop-down, select Customer Type.

search type - customer

Vendor Center: In the Vendor Center, click the magnifying glass under the Vendor tab and from the in drop-down, select Vendor Type.

Search type - vendor

Search as you Type

Search As You Type is an enhancement to the Type Ahead search feature in transaction forms. This enhancement lets you find item/account names that not only start with the typed characters but are also in the beginning of any word in the Item/Account name.

Sample Customer search

Search as you type - customer

Sample Item search

Search as you type - item

To turn on the feature:

  1. From the QuickBooks Edit menu, go to Preferences.
  2. On the left pane, choose General then click the My Preferences tab.
  3. Put a checkmark on the Automatically open drop-down lists when typing box.
  4. Click OK.

With this feature, QuickBooks Desktop looks at the first few letters of a word. For instance, if you type “A1 Customer Storage Shed,” QuickBooks will find matches to A1, Customer, Storage or Shed. Note that a space must be included in order for QuickBooks to recognize a word. If you have “A1CustomerStorage Shed” you will only come up with matches for A1 or Shed and not for Customer or Storage. When matches are found using the first word as the search, you are able to use the down arrow to go through the list; however when searching using a second word and no first word items match, then you will not be able to use the arrow, it will stay on "Add New".

Improved multi-user mode

QuickBooks Desktop 2017 offers smoother experience to switch to single-user mode, with insight into who is still logged in and a real-time chat option to coordinate with users. Here are some of the new and exciting features available in the improved multi-user mode.

  • The user sees who is still currently logged in when he tries to switch to single-user mode.
  • The Admin user can set a timer while waiting for single user mode. They can give other users up to 10 minutes. This feature can be utilized by all users.
  • When the timer runs out, the Admin is given the option to either cancel the switch to single-user mode or close the file for logged-in users. Non-Admin users, however, cannot close the file on their co-workers.
  • Other users can see when the admin gives them a time limit to save their information and log out.

Easier amount search

Need to find a transaction with a number, but cannot remember the exact number? Use the In-between amount search to filter amount ranges. There are three ways to use the In-between Amount Search feature:


  1. From the QuickBooks Edit menu, click Find (or you can press Ctrl+F on your keyboard).
  2. Go to the Advanced tab and from the Filter list, select Amount.
  3. In the From and To fields, enter the amount range then click Find.

The results will populate all transactions falling between the amount range you entered. Note that you can also use Find when searching for in-between amounts while you are in the Customer Center, Vendor Center or Report Center.


  1. From the QuickBooks Edit menu, click Search (or you can press F3 on your keyboard).
  2. Click the drop-down under the Amount section then select Range.
  3. In the From and To fields, enter the amount range then click Go.

The results will populate all transactions falling between the amount range you entered. You can choose to show results from Transactions, Customers, Vendors, Accounts, Items, Employees and Others. You can also select a specific date range.

Report filters

  1. On a report, click the Customize Report button.
  2. In the Modify Report window, go to the Filters tab.
  3. From the Filter list, select Amount.
  4. In the From and To fields, enter the amount range then click OK.

The Report will now populate only transactions falling between the input range.

Take note of the following Easier Amount Search feature limitations:

  • Multi-currency has limited functionality: The feature only searches in the total field for the home currency but shows your results in the foreign currency.
  • Cash basis reports are excluded from this feature: The In-between amount search only looks for accrual basis amounts.

Show applied filters on reports

You can quickly view all applied filters on a report. Just click the Show button and QuickBooks will display all of your filters. You can also print off the applied filters. Just set the Applied Filters to Show and your filters will be included on the last page of the report.

applied filters

Deleted users show on reports

Now you can see users that you have deleted on all reports by username. You would no longer see "unknown" as the user.

deleted users

  • This is only for version 2017 forward.
  • This displays users in the reports even if they were deleted prior to 2017, going back to 2014.

Enhanced selection of filters

QuickBooks Desktop 2017 has vastly improved the selection of multiple names for filters on reports. Filters that allow you to select multiple names, such as Customer, Item, Vendor, or Account filter, have an improved user interface. This allows you to easily select or de-select all names and find individual names.

Enhanced selection of filters

Deposit Notification

In QuickBooks 2017, you can see if you have a payment waiting for deposit with a red notification in the Banking section of your QuickBooks Home screen.

deposit notification

Track Credit Card status

Now you can see when a credit card charge has been reconciled with a “Cleared” stamp right on the transaction.

credit card status

Scheduled Reports

Scheduled Reports is a feature that allows you to send reports on a regular and recurring scheduled time.

  • This only works in a local Multi-User setup, not in Citrix or hosted environments, including Right Networks.
  • Only one company file can be open at the scheduled time of the report.
  • If Outlook is your email method then Outlook needs to remain open.
  • Make sure your computer is not in sleep mode, hibernation, or turned off.
  • The first scheduled report must be set up by the Windows Administrator.

For additional information, see Set up and modify Scheduled Reports.

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