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Level 2

2nd company file from current file

I need to create a 2nd company file for a client using everything but the transactions from the current QB file.

QB Version Desktop Premier Contractor 2020. 


I tried using the make a copy/restore copy and name changes.  I am able to distinguish them by "display color" but I want to make sure this is the best way and they are now separate files before I start deleting transactions and unlinking/changing bank accounts. 


I did it this way instead of "set up a new company" because we spent a lot of time on the COA, item/service list, and classes before starting the 2nd company file as they will have the same basic structure.


Also will changing the company info on the "My Company" page allow me to change the company display name across the top without impacting the updates and subscription, or do I have to leave it the same.  If I have to leave it the same is there another way besides color to help make sure we can tell the company files apart? 

Level 6

2nd company file from current file

Hi @Jandls , i think making a copy from existing one is the way. You could see this article . Comment back, cheers.

QuickBooks Team

2nd company file from current file

Hello, Jandls. 


Thank you for reaching out to the Community. As mention by gayatriluthfias20, you can follow the article provided above on creating new company files from existing ones in QuickBooks Desktop.


Though before deleting your data in QuickBooks, I'd suggest creating a backup file, this will help you keep from restoring your file in case of damage occurred.  


Also, if you wish to make changes or rename the company name, it won't impact anything, it will simply reflect the name you've made changes in My company.   


To rename the file from it's location, you may check this article: Rename QuickBooks Desktop company file.  


Let me know how this goes by leaving a comment below. I'm always around whenever you need help transferring your data. Have a great day, and keep safe always!

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