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Adding a on-inventory item on a vendor bill

In QuickBooks Online, I can no longer add a non-inventory product to a vendor bill to record quantity and cost, as it will not show up. Just because it is a non-inventory item that we don't specifically sell to customers, doesn't mean we don't keep stock and don't purchase the item.

 

I used to be able to do that a couple of months back in QB, but now it will NOT work. Now I have to record those items under a misc inventory product number and manually change the quantity afterward. If I try to add the part number again (either under Inventory or Non-inventory), it kicks it back and tells me that the part number is already in use, which it is.

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Best answer 4 weeks ago

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Moderator

Re: Adding a on-inventory item on a vendor bill

Welcome back to the Community, lls1414.

 

To add a non-inventory item into a bill, ensure that the "I purchase this product/service from a vendor" option is checked in the item's information. Please refer to these steps:

 

  1. In your QuickBooks Online (QBO), go to the Sales menu at the left pane to get to the Products and Services page. 
  2. Locate the non-inventory item and click Edit at the right under Action column. 12.PNG
  3. In the Product/Service information, proceed to the Purchasing information section.
  4. Place a checkmark beside the I purchase this product/service from a vendor box.
  5. Enter the other necessary information, such as the DescriptionCostExpense account, and Preferred Vendor.
  6. Once done, hit Save and close15.PNG

 

After that, create a bill again to double-check. Here's how:

 

  1. Go to the Plus icon to get to the Bill.
  2. Choose a vendor, then proceed to the Item details section.
  3. On the Product/Service column, select the non-inventory item.
  4. Enter the other necessary information.
  5. Hit Save and Close14.PNG

 

I'm also adding this article that contains a video tutorial for future reference: Set Up Products & Services: Non-inventory, Service Items, & More.

 

Please reach out to me if you have any other issues or concerns, and I'll get back to you right away. I'm always here to help. Have a good one!

1 Comment
Moderator

Re: Adding a on-inventory item on a vendor bill

Welcome back to the Community, lls1414.

 

To add a non-inventory item into a bill, ensure that the "I purchase this product/service from a vendor" option is checked in the item's information. Please refer to these steps:

 

  1. In your QuickBooks Online (QBO), go to the Sales menu at the left pane to get to the Products and Services page. 
  2. Locate the non-inventory item and click Edit at the right under Action column. 12.PNG
  3. In the Product/Service information, proceed to the Purchasing information section.
  4. Place a checkmark beside the I purchase this product/service from a vendor box.
  5. Enter the other necessary information, such as the DescriptionCostExpense account, and Preferred Vendor.
  6. Once done, hit Save and close15.PNG

 

After that, create a bill again to double-check. Here's how:

 

  1. Go to the Plus icon to get to the Bill.
  2. Choose a vendor, then proceed to the Item details section.
  3. On the Product/Service column, select the non-inventory item.
  4. Enter the other necessary information.
  5. Hit Save and Close14.PNG

 

I'm also adding this article that contains a video tutorial for future reference: Set Up Products & Services: Non-inventory, Service Items, & More.

 

Please reach out to me if you have any other issues or concerns, and I'll get back to you right away. I'm always here to help. Have a good one!

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