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Level 1

Apply Payment to an unpaid invoice from a commission check to a client

In need of suggestions.   

 

We run  online stores and sell apparel on them for various clients.  Generally very straight forward,  we collect the payments through our CC processor and enter the transactions as Sales receipts into QB Deskteop.  At times we have Clients who will want to organize fundraisers.   So the amount that we collect is greater than the costs of Goods.   Still fairly simple, in this case the amount over the costs of the goods is paid to the Client as a commission on the fundraiser.

 

We have also had a Client want to setup a online store that simply collects Donations for a certain charity.  Generally in connection with these type of events the person making the donation will receive something for their Donation such as a sign to put in their yard.   The cost of these signs will be covered by the donations and subtracted from the Total amount raised before it is paid to the Client.

 

My question is can I create an invoice to the Client for the cost of all the signs once the fundraiser is over and then apply a portion of the Commission check written to the Client to that invoice in QB?  

 

As example  if they raised a total of $5000.00, and that money has already been collected on the online Store website and has been deposited into my checking account through the CC processing company,  and each donation is recorded as a sales receipt in QB.    Now the total costs of the signs on the invoice for them is $1500.00.   How can I show that $5,000.00 was paid out to the client but that $1500.00 of it was applied to the unpaid invoice and $3500.00 of it was sent directly to them to forward to their charity?

 

Can this even be done?  

 

Thanks!

Solved
Best answer October 12, 2020

Best Answers
Community Champion

Apply Payment to an unpaid invoice from a commission check to a client

Yes, it can be done:

 

Create a check for $3500 where there are two detail lines:

 

First line uses an appropriate account for paying back the donations, perhaps the account you used when you received the $5,000, and should be for $5,000.

Second line is for -$1,500 and uses your Accounts Receivable account.  Be sure to include the customer's name on it.

 

Then use the Receive Payments window to apply the credit this creates to the invoice.

View solution in original post

2 Comments
Community Champion

Apply Payment to an unpaid invoice from a commission check to a client

Yes, it can be done:

 

Create a check for $3500 where there are two detail lines:

 

First line uses an appropriate account for paying back the donations, perhaps the account you used when you received the $5,000, and should be for $5,000.

Second line is for -$1,500 and uses your Accounts Receivable account.  Be sure to include the customer's name on it.

 

Then use the Receive Payments window to apply the credit this creates to the invoice.

View solution in original post

Level 1

Apply Payment to an unpaid invoice from a commission check to a client

Thanks for the Reply!  Over the weekend I just started trying different approaches and finally figured it out.  I did it just the way you described, and worked fine.  

 

Thanks for taking the time to reply!

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