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Level 1

business credit card set-up

 We have a company credit card that we have started using to pay expenses. I would like to set-up QuickBooks Online so that when I enter a Vendor bill the expense account is debited and the A/P Credit Card account is credited.  This will allow me to continue using A/P vendor reports instead of all transactions appearing under the credit card vendor.

The company credit card is not the only payment we will continue to have an A/P.  Is there a way in the set-up so that a dropdown menu would give me the option as to which A/P account to use when entering Vendor bills?

1 Comment

business credit card set-up

Hello Louella,


Entering bills credit the Accounts Payable (A/P) account in QuickBooks automatically. It also debits the affected account.


When paying the bills, the system debits the Accounts Payable (A/P) account and credits the credit card account. 


You can check the transaction journal of the bill or bill payment:

  1. Open the bill or bill payment
  2. Click More at the bottom menu and select Transaction journal.

Feel free to browse this article for more information about bills: How to Enter and Pay Bills.


I'd also recommend contacting your accountant about this.


Meanwhile, here's how to create a credit card account:

  1. Click Accounting on the left menu and select Chart of Accounts.
  2. Click the New button and select Credit Card in the Account Type field.
  3. Select Credit Card in the Detail Type field.
  4. Click Save and Close.

If you mean something else, any additional details would be much appreciated. Thanks in advance!




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