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maffab
Level 2

Can we record some parts of an invoice as revenue for another month?

Hello!

 

Just want to ask if it's possible to have one invoice with several lines/categories for services, but when receiving payment, we'd like to record some parts of it as revenue in a different month?

 

Scenario:

We bill the clients prepaid -- we bill them for the current month at the start of the month (we don't account for any refunds or extra billing yet due on that month).

So, the first line of the invoice indicates the amount due for the whole month (for example, for the month of January). The second line of the invoice reflects retro-billing from the previous month (for the month of December). And since that's an adjustment to a different month than the first line, we'd like to record the payment for that as revenue for the previous month (December) as opposed to recording it as revenue in January since the date of the invoice will reflect that it's for January. Basically, one invoice reflects payable for the current month and payable for the previous month.

 

Is this possible? We would like to only have one invoice for this scenario instead of billing our clients with two invoices.

 

Thank you!

1 Comment 1
JoesemM
Moderator

Can we record some parts of an invoice as revenue for another month?

Hi there, @maffab.

 

If you want to create one invoice for this scenario, we're unable to do that. Even if we use the service date, it's because the invoice date will still be followed, when you check the report.

 

 As a workaround, we can create an Estimate to partially invoice the product, and the sales will appear each month based on the item that your customer pay.

 

Here's how:

 

  1. Select the + New button.
  2. Under Customers, select Estimate.
  3. Choose a Customer
  4. Verify the  Estimate Date, then enter the Expiration Date (optional).
  5. Enter the Product/ServiceDescriptionQtyRateAmountTaxMessage (optional), and Discount (optional).
  6. Select Save and close.

For more information, please check out this article: Set up and use estimates.

 

Also, I've got these articles on how to set up and send progress invoices and include estimate summarries on your progress invoices in QuickBooks Online:

 

 

Keep me posted if you have additional questions about invoices in QuickBooks Online. I'll be happy to help you. Wish you all the best.

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