Can you generate year end payroll reports, W-2s and 1099s prior to the end of the calendar year, if the business closes mid-year? This is for payroll in desktop.

allison44 · ‎May 07, 2025

I am bringing on a QBO client that is currently wrapping up a partnership entity. The current business uses QB payroll desktop, but my client will use QBO for the new business. The desktop renewal ends in May, and they will change to a monthly subscription until the business wraps up the end of June. Will they be able to generate year end payroll reports, etc in July, so they don't have to keep the subscription all year long?

ShyMae

I appreciate you sharing detailed information about your client's significant move from QuickBooks Desktop to QuickBooks Online, Allison. The account needs to have an active subscription to generate a W-2 and 1099 forms. Nevertheless, your client will be able to access and pull up payroll reports after the renewal ends.

In this case, I recommend they generate all necessary year-end tax forms. Feel free to read our QuickBooks Desktop Payroll discontinuation policy for more information.

Before the subscription expires, your client can create a backup copy of their company file or export their data. This process will help ensure they have all their essential information secured and readily available for future reference.

The recommended approach ensures your client has everything they need for their records. I'm still here to assist with any questions or provide further support to guarantee a seamless transition for your client. Don't hesitate to reach out anytime.

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Can you generate year end payroll reports, W-2s and 1099s prior to the end of the calendar year, if the business closes mid-year? This is for payroll in desktop.

Can you generate year end payroll reports, W-2s and 1099s prior to the end of the calendar year, if the business closes mid-year? This is for payroll in desktop.

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