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Level 1

Catagory for fuel expence tickets.

Quickbooks online.  What is the best way to enter fuel receipts?  Do I really need to set up each receipt as a new vendor or is there a "catch all" for gas/fuel tickets?  May only use some of them once. 

2 Comments 2
QuickBooks Team

Catagory for fuel expence tickets.

Hi @KS67,


In QuickBooks Online (QBO), you have three options to enter receipts.


These are:


  • Upload receipt and bill images from your computer or Google Drive account
  • Capture receipt and bill on your mobile device
  • Email receipt and bill images to QBO

Descriptions for each of these options are in this article: Capture and categorize expense receipts and bills in QuickBooks Online. You can decide which option works best for you once you go through their steps. 


If you only need to account for the amount you spend on these receipts, then you can leave the Payee field blank. You can still save your receipt transaction this way. 


To ensure your QBO bank balance agrees with your actual bank account, I suggest you reconcile them each month. You can refer to this article for the steps: Reconcile an account in QuickBooks Online.


Tag me in the comments below if you have other questions with receipts in QBO. I'll be sure to handle them for you. 

Level 2

Catagory for fuel expence tickets.

I just use gas as my vendor name for automobile gas.  But I use Fuel as my vendor name if you are purchasing gas for other than car consummation.  These expenses may be handled differently when filing your tax return.

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