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Level 2

Company file almost 5GB

I'm using Quickbooks Premier 2013 in our office. Without noticing, the company file size have reached almost 5GB as of today. The data file is stored in a server.


The last time I upgraded Quickbooks (from an earlier version to 2013), I remember the company file size was reduced from more than 1GB in size to around 600MB. Will upgrading to the latest version of QB result in the same reduced company file?


I am now worried that my company file will get corrupted because of its size.


What else can I do to reduce the size?

1 Comment
QuickBooks Team

Company file almost 5GB

Hi boybi,


You'll be happy to know that you have an option to reduce the size of your company file.


When you upgrade and convert your company file to QuickBooks Desktop 2019, the file size will not automatically reduce. However, you can use its new condense utility feature which gives you an option to remove the Audit trail information to date. The Audit trail information, on the other hand, contributes a great percentage on the company file size.


Before you proceed, I would recommend creating two backup copies of your file: one for the conversion and one for safe keeping (for your record). 


You can refer to theses articles:

If you need anything else, don't hesitate to go back to this thread.

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