Add inventory products in QuickBooks Online

Learn how to add your inventory products in QuickBooks Online Plus.

Add everything you buy and sell in your inventory into QuickBooks. Then, let QuickBooks update the quantity on hand as you work so you don't have to. Once you're set up, it's easy to track inventory in QuickBooks and add products to sales forms.

If you buy and sell products and services but don't track them as part of your inventory, here's how to add them to QuickBooks.

Step 1: Turn on inventory tracking

Make sure to turn on inventory tracking so you can add inventory items.

Step 2: Add your product’s name, SKU, and category

Once settings are in order, here’s how to add your inventory products.

Tip: Already keeping track of your products in a spreadsheet? Save time and import all of them at once instead.

1. Go to Settings ⚙ and select Products & services (Take me there).
2. Select New to add a product or service. Then select Inventory.
3. Add a Name* and SKU for what you're tracking.
4. Select the category from the Category ▼ dropdown. Tip: Categories let you group your products and services together so they’re easier to find.

Step 3: Add your product’s quantity, reorder point, and inventory asset account

Step 4: Add your product’s sales, tax, and purchasing info

1. Add your product’s description on sales forms. This shows on invoices, sales receipts, and other forms you send to customers.
2. Add the Sales price/rate.
3. Select the Income account ▼ dropdown and find the account you use to track what you sell.
   • Tip: You can use an income account QuickBooks already set up for you. But if you need a new account, scroll to the top of the dropdown list and select + Add new.
4. Select the Inclusive of GST check box, if applicable.
5. Select the GST ▼ dropdown and choose the tax rate to be used for the item. If you don’t see this dropdown, set up GST in QuickBooks.
6. Add your product’s description on purchase forms. This will show on bills, purchase orders, and other forms you send to suppliers.
7. Add the product’s Cost. If this changes, don’t worry. You can still enter the updated price when you buy supplies.
8. From the Expense account ▼ dropdown, select Cost of sales. QuickBooks uses this account to track the cost of products you sell.
9. Select the Inclusive of purchase tax check box, if applicable.
10. From the Purchase tax ▼ dropdown, select the applicable purchase tax.
11. Select a Preferred Supplier. QuickBooks remembers your preferred supplier so you can reorder this product easily.
12. Select Save and close.

As you start selling new products, you can use the same steps to set them up.

Change a non-inventory product to inventory

Need to start tracking supply of a product you set up as non-inventory? Change its type to inventory instead of creating a new item.