Determining which user printed a check

JRL1967 · ‎March 13, 2020

We have a situation where our office manager embezzled money from us. She had access to a handful of user ids and passwords other than her own. A couple of those users had an auto signature set up for their user ids. As such, if those user ids were used to print checks, the signatures would be on them automatically. So I'm trying to find a way to determine which user printed which checks. I cannot find where the Audit report provides that info. Does anyone know of a way to determine this, or if in fact that information is even stored in the QB database? Thanks for any help.

ReyJohn_D · ‎March 13, 2020

Hello, @JRL1967.

I can feel the need of getting this taken care of because I also don't want any of my office-mates to take advantage of the user access of our key personnel.

However, the option for viewing the user/s who printed checks isn't available in QuickBooks Desktop right now.

You can check the Qbwin.log for the detailed information that happened on your company file. However, if you need assistance in reading the file, I'd suggest contacting our Desktop Support.

Additionally, I’ll be sure to pass this along to our Product Engineers so they can consider if this is a possible add-on to the Audit Trail report.

You can also visit this site to keep you in the loop about our latest news and product updates: https://www.firmofthefuture.com/.

Please let me know if you have additional questions. I’ll be glad to help you. Have a great day!

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