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Direct Deposit for Other Name Types

Hello - We have been paying the person whom we bought the business from through Checks, as she was set up in QB under "Other" Name type. As she is not a vendor, I don't want to change her Name Type, but she'd like to be paid via Direct Deposit.


Any suggestions? Thanks!

QuickBooks Team

Re: Direct Deposit for Other Name Types

Hello there, @tayep.


The direct deposit feature in QuickBooks is available for contractors, vendors and employees only. The Other Names list is for persons or companies that are neither customers, vendors, nor employees.


Currently, the only way to process a direct deposit check is to change the list type of the person whom you bought the business from.

  • If you want to print 1099 forms or enter purchase orders or bills for a name, use a vendor name type.

  • If you want to print W-2 forms or do payroll for a name, use an employee name type.

  • If you want to enter estimates or sales for a name, use a customer name type.

Also, I'd recommend consulting with your accountant so you'll be guided accurately in tracking your business-related expenses.


For additional insights in paying vendors and contractors via direct deposit, you can check these articles:

Feel free to visit us here in the Community if you have other questions. I'm always here to help.

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Re: Direct Deposit for Other Name Types

Thank you.


I would not want her to receive a 1099 or a W4. Would it change any of the accounting if I input her as a Customer, but still used the correct accounts (business purchase and business purchase interest) for the actual amounts within the bill?

QuickBooks Team

Re: Direct Deposit for Other Name Types

Hello there, @tayep.


Yes, it may change some of your accounting since setting up this person as a customer would be an income (or accounts receivable) to your business when creating transactions under the customer created. Customers are people that pay you or your company for the goods/services you've provided.


In this case, it is highly recommended to get in touch with a professional accountant to set this up accurately and to account this accordingly.


I'd also suggest checking the articles provided by juVielL to learn more about paying vendors/contractions using direct deposit:

In case you have any other QuickBooks concerns in the future, simply visit our help articles and click on the topic you need: Help articles for QuickBooks Desktop.


Keep posted if you have any other QuickBooks or direct deposit questions. I'm always here available to help!

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