cancel
Showing results for 
Search instead for 
Did you mean: 
PattiB17
Level 1

Entering daily sales receipts

I am using QB Desktop Pro 2020.  I am helping a new restaurant (at a golf course) with their accounting, which is totally new to me.  I have set up a Daily Sales Receipt, but am unsure how I then make a deposit from the sales receipt.  My sales receipt shows the following:

Food Sales (taxable)

Alcohol Sales (Non)

Cart Rental (Non - Golf Course takes care of this)

Green Fees (non)

Over Rings (taxable)

 

Then I have:

Cash

Checks

Credit Cards

Cash Payouts

 

These two totals should equal, but rarely do.  How do I record the difference?

 

When I go to record the deposit, how can I just deposit the cash on the sales receipt?   If I credit everything out till just the cash and checks are on the daily receipt, how does that (taking off the credit card sales) affect my daily sales figures?

 

If I do a zero sum daily sales receipt, how do I record cash/check deposits?

 

Someone please help!  This is SO confusing to me!  I just do basic accounting.  :)

 

 

 

 

1 Comment 1
BigRedConsulting
Community Champion

Entering daily sales receipts

There are two ways to represent cash over/short in this case:

1) For the Cash payment method, enter the actual cash you have, and Create and use an other charge item on the sales receipt for the cash difference between what the sales report/z-tape (whatever) says and the actual cash you have.

2) For the Cash payment method, enter the cash you should have, then on the deposit, add a line item and use an account you use for cash over/short there to adjust the deposit amount to match the cash you have.

 

I think 1) is better because the the deposit is cleaner.

Need to get in touch?

Contact us