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Bagus Wijaya
Level 1

Expenses account in Invoice

Hi, is it possible to create an expenses account that can pop out in the invoice? I have clients who pays their insurance through me and this is not an income. so they have insurance to pay, but use my company's service to pay theirs. Does Quickbooks have solution for this?

Solved
Best answer September 14, 2021

Best Answers
JasroV
QuickBooks Team

Expenses account in Invoice

Yes, it is possible to create an expense account, Bagus

 

I'd be glad to impart some insights on how to account your clients insurance. You can add a bank account type in your chart of accounts and use it when paying the insurance. Then record a bank deposit when adding funds to the account. I'll show you how:

 

  1. Go to the Gear icon in your QuickBooks Online (QBO) account.
  2. Select Chart of Accounts, and click New 
  3. In the Account Type drop-down, choose Bank as the account type. 2.PNG
  4. From the Detail Type, select the detail type that best fits the transactions you want to track.
  5. Give your new account a name and add a description.
  6. Enter the needed details and click Save and close.

 

You can also utilize this link for more details: Add an account to your chart of accounts in QuickBooks Online.

 

Once done, you can now create an expense transaction using the account you've created. Moreover, I recommend working with your accountant for additional guidance. They can provide you other ways to record this. If you're not affiliated with one, you can visit our ProAdivisor page and look for one from there.

 

Additionally, feel free to check out this resource for guidance in ensuring your QuickBooks and bank balance are matched: Reconcile an account in QuickBooks Online.

 

I'm all ears whenever you need more help with your expenses or other fields with QuickBooks. Just leave the details in reply and I'll get back to you as soon as possible. Take care and stay safe!

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1 Comment 1
JasroV
QuickBooks Team

Expenses account in Invoice

Yes, it is possible to create an expense account, Bagus

 

I'd be glad to impart some insights on how to account your clients insurance. You can add a bank account type in your chart of accounts and use it when paying the insurance. Then record a bank deposit when adding funds to the account. I'll show you how:

 

  1. Go to the Gear icon in your QuickBooks Online (QBO) account.
  2. Select Chart of Accounts, and click New 
  3. In the Account Type drop-down, choose Bank as the account type. 2.PNG
  4. From the Detail Type, select the detail type that best fits the transactions you want to track.
  5. Give your new account a name and add a description.
  6. Enter the needed details and click Save and close.

 

You can also utilize this link for more details: Add an account to your chart of accounts in QuickBooks Online.

 

Once done, you can now create an expense transaction using the account you've created. Moreover, I recommend working with your accountant for additional guidance. They can provide you other ways to record this. If you're not affiliated with one, you can visit our ProAdivisor page and look for one from there.

 

Additionally, feel free to check out this resource for guidance in ensuring your QuickBooks and bank balance are matched: Reconcile an account in QuickBooks Online.

 

I'm all ears whenever you need more help with your expenses or other fields with QuickBooks. Just leave the details in reply and I'll get back to you as soon as possible. Take care and stay safe!

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