cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Level 3

Guidance needed on moving to new QB company from old - On QBEnterprise hosted on Right Networks

Hello The company I've started with last year has decided to start using a new QB company file as the structure of the company changed when one part of it was sold off. I worked with CPA on setting up layout of General Ledger. It is totally different to better reflect the new business. I am going to have to move to the new company. Accounting wise I'm good, but as to the mechanics I wanted to do this smoothly and with best practices. (1) How to move vendors and customer history including invoice images. again? (2) Is there a way to move some ( but not all probably) bank history - including bank reconciliations to the new company? (3) Is there a way to link from prior periods to new company so we can do reporting? How can old accounts be mapped to new ones for reporting or is that not possible? (4) Will I have to consolidate manually? (5) Is there a article or something you can refer me to or some other thing so I can become acquainted with the process before jumping in with both feet? I did search the forum, saw mention of a company that was changing by purchase and import facilities were mentioned, but the actual company legal ownership was changing so they weren't including like invoice images and such which what I'm asking about. Thank you! Scott
Solved
Best answer 07-15-2019

Accepted Solutions
Anonymous
Not applicable

Re: Guidance needed on moving to new QB company from old - On QBEnterprise hosted on Right Networks

It's nice to see you here, @Dirkdaddy,

 

I can provide the steps to help you import your data into the new company file you've created.

 

When starting a new company from scratch, you have the option to export and import your data from one company to the other using the Intuit Interchange Format (IIF file). All you need to do is export the data from the old file. Here's how:

  1. Go to the File menu.
  2. Select Utilities then Export.
  3. Choose Lists to IIF Files
  4. Mark the items you want to export then hit OK.
  5. In the Export window:
    • From the Save in: drop-down, choose the location where you want to save the .IIF file (often, this will be your desktop).
    • In the File name field, delete the asterisk (*) and type a file name.
    • Select IIF Files (*.IIF) for the file type.
    • Select Save.

  6. Press OK.

Here are some related articles I've added for your reference:Export or import Intuit Interchange Format (.IIF) files

 

Before importing the IIF file to the other company, you can use our sample IIF files to compare your entries. It has the transaction data and the associated list to guide you how to combine several types of data in one IIF file. Please use a WinZip or a compatible file compression utility to get the contents of the downloaded file.

 

Once you have the file ready, you can not start uploading the IIF file. Here's how:

 

  1. Go to the File menu.
  2. Choose Utilities.
  3. Select Import.
  4. Pick IIF Files on the list.
  5. Locate your .IIF file and click to highlight it.
  6. Click Open.
  7. Select OK on the pop up message.

You can also check this article to know more about importing IIF transactions in QuickBooks: IIF Overview: import kit, sample files, and headers

 

For other file types you can transfer, please checkout this article: Import/export overview

 

Please update me if you have other questions about the steps. I'll be more than happy to provide further assistance whenever you need one.

 

View solution in original post

1 Comment
Anonymous
Not applicable

Re: Guidance needed on moving to new QB company from old - On QBEnterprise hosted on Right Networks

It's nice to see you here, @Dirkdaddy,

 

I can provide the steps to help you import your data into the new company file you've created.

 

When starting a new company from scratch, you have the option to export and import your data from one company to the other using the Intuit Interchange Format (IIF file). All you need to do is export the data from the old file. Here's how:

  1. Go to the File menu.
  2. Select Utilities then Export.
  3. Choose Lists to IIF Files
  4. Mark the items you want to export then hit OK.
  5. In the Export window:
    • From the Save in: drop-down, choose the location where you want to save the .IIF file (often, this will be your desktop).
    • In the File name field, delete the asterisk (*) and type a file name.
    • Select IIF Files (*.IIF) for the file type.
    • Select Save.

  6. Press OK.

Here are some related articles I've added for your reference:Export or import Intuit Interchange Format (.IIF) files

 

Before importing the IIF file to the other company, you can use our sample IIF files to compare your entries. It has the transaction data and the associated list to guide you how to combine several types of data in one IIF file. Please use a WinZip or a compatible file compression utility to get the contents of the downloaded file.

 

Once you have the file ready, you can not start uploading the IIF file. Here's how:

 

  1. Go to the File menu.
  2. Choose Utilities.
  3. Select Import.
  4. Pick IIF Files on the list.
  5. Locate your .IIF file and click to highlight it.
  6. Click Open.
  7. Select OK on the pop up message.

You can also check this article to know more about importing IIF transactions in QuickBooks: IIF Overview: import kit, sample files, and headers

 

For other file types you can transfer, please checkout this article: Import/export overview

 

Please update me if you have other questions about the steps. I'll be more than happy to provide further assistance whenever you need one.

 

View solution in original post

Need to get in touch?

Contact us