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bonnieruttan
Level 1

How can you fix payroll when posted to cash on hand, it should be from our chequing account how can this be fixed?

 
3 Comments 3
Adrian_A
Moderator

How can you fix payroll when posted to cash on hand, it should be from our chequing account how can this be fixed?

We can change the payroll account by going to the Checking Account field, bonnieruttan.

 

You have me to help modify the payroll account. Let me guide you with these steps:

 

  1. From the Gear icon, select Payroll settings.
  2. Under Preferences, click Accounting.
  3. On the Bank Account field, select the correct account.
  4. Scroll down and then click OK.
  5. Click OK and then OK.

 

If you want to view and print payroll reports, you can check this reference: View and Print Payroll Reports.

 

I'm just a post-away if there's anything that I can help with. Keep safe!

kellycorazza44
Level 2

How can you fix payroll when posted to cash on hand, it should be from our chequing account how can this be fixed?

how can I fix a payroll check that's already been posted in chart of accounts

I had the DD coming out of petty cash account

 

ChristieAnn
QuickBooks Team

How can you fix payroll when posted to cash on hand, it should be from our chequing account how can this be fixed?

Hi there, kellycorazza44.

 

Welcome back here in QuickBooks Community. I'll ensure you're able to fix the DD payroll check that's already been posted to the n chart of accounts

 

Payroll checks that have already been processed or posted in the chart of accounts can no longer be edited. What you can do to fix this is to create a Journal Entry (JE) in QuickBooks Online (QBO) to transfer the amounts to the correct account. Before doing so, I also recommend consulting an accountant for additional guidance in posting the amounts to the correct accounts so your QuickBooks stays accurate.

 

Here's how:

 

  1. Go to the + New button to get to the Journal Entry.
  2. On the first line, select an account from the Account field. Depending on if you need to debit or credit the account, enter the amount in the correct column.
  3. On the next line, select the other account you're moving money to or from. Depending on if you entered a debit or credit on the first line, enter the same amount in the opposite column.
  4. Check the amounts - you should have the same amount in the Credit column on one line and the Debit column on the other. This means the accounts are in balance.
  5. Fill in the other necessary fields. Then, hit Save and close.

 

For additional details, you can click this article: Create a journal entry in QuickBooks Online.

 

Once done, you can follow the steps provided by my colleague above on how to change the payroll account to the correct one. This way, the paycheck will come out to the right account. For additional information, you can refer to this article: Payroll accounting preferences.

 

Please open this article to see different payroll reports you can use to view useful information about your business and employees: Run payroll reports.

 

Please get back to me if I can be of additional assistance while working in QuickBooks. I'd be glad to help you out. Have a good one!

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